Operations Specialist

Operations Specialist Requisition  Working Title Operations Specialist Position Grade 11 Position Summary

The Office of the University Secretary (OUS) is seeking a self-motivated, team-oriented Operations Specialist responsible for providing high level administrative support to UNM Faculty Governance committees including but not limited to the Academic Freedom and Tenure Committee, Faculty Senate Policy Committee, Faculty Senate Ethics Advisory Committee, and the Faculty Senate Health Sciences Center Council. This position will primarily manage the policy development and revision process and provide project support for maintenance and upkeep of the UNM Faculty Handbook.

OUS is headed by the University Secretary who reports directly to the provost.
OUS is headed by the University Secretary who reports directly to the provost.
Additionally, OUS is responsible for the UNM Commencement ceremonies, held in the spring and fall of each year and First-Year Convocation, held each August. The OUS staff work as a team to support the success of these events.

• Compiles, organizes, and evaluates information necessary to develop and prepare University policy recommendations, comparison of policy issues at other universities, and federal, state and University regulations.
• Consults, interacts, or collaborates with faculty, other internal/external staff, and/or consultants to facilitate the successful implementation of new or revised policies, programs, and procedures, and to ensure the implementation and administration of program objectives.
• Responsible for updating and maintaining the UNM Faculty Handbook, including creating and adhering to template formats to create consistency. Works with faculty governance committees to create or update policy content.
• Establishes priorities and scheduling to committees and provides specialized advice, facilitation, and support to management, faculty, and staff in the development and implementation of effective systems, procedures, programs, and/or practices within the office.
• Provides administrative assistance to the University Secretary in handling confidential records, managing complaints that come before faculty governance committees, and planning logistical arrangements for meetings or hearings.
• Provides support to the formal academic ceremonies including University Commencement, the campus-wide graduation ceremony for all students (spring and fall) and First-Year convocation (August) as a member of the OUS team.
• Maintains appropriate records of management and statistical information and represents the University Secretary on committees as needed.
• Performs miscellaneous job-related duties and manages projects as assigned to support the OUS team.

• Skilled in the use of personal computers and related software applications.
• Skilled in organizing resources and establishing priorities.
• Records maintenance skills such as public records management, historical archiving, or database development.
• Ability to develop, evaluate, and edit the content, structure, and format of written materials.
• Advanced verbal and written communication skills.
• Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies in a diverse community.
• Working knowledge and specialist skills in one or more designated core operational areas, such as administrative, business, fiscal, or human resources management in an academic environment.
• Demonstrated knowledge of higher education policy.
• Ability to manage projects and prioritize duties.

High school diploma or GED; at least 7 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Bachelor's Degree.
• Demonstrated project management experience.
• Demonstrated executive or high-level administrative experience including managing schedules, taking meeting minutes or notes, and creating executive-level communications.
• Skills in developing policy and documenting procedure.
• Demonstrated ability to maintain confidentiality and protect and manage sensitive information.
• Demonstrated experience in using Microsoft Office, Microsoft Teams, Zoom, and web-based content management systems.

Campus Main - Albuquerque, NM Department Ofc of the University Secretary (930A)

Employment Type

Staff Staff Type Regular - Full-Time Term End Date Status Exempt Pay Monthly: $3,802.93 - $5,097.73 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education…