Office Assistant

Overview

Perform a wide variety of clerical duties in support of an assigned function; develop and input correspondence and data into a computer terminal; assist and inform the public on departmental policies and procedures and assist with basic sorting, filing, copying and/or clerical accounting activities.

* Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Description s are not intended to reflect all duties performed within the job.*

Essential functions may include but are not limited to the functions listed below. Must be able to perform the essential functions of the job with or without a reasonable accommodation.

• Type, proofread and word process a variety of documents and forms including general correspondence, reports, orders and memorandums from rough drafts or verbal instruction; disseminate information as appropriate.
• Enter data into a computer from various sources including accounting, statistical and related documents; input corrections and updates; verify data for accuracy and completeness; assist in the compilation of reports.
• Perform basic clerical accounting duties for assigned area; prepare bank deposits; maintain accurate records of payroll and timesheets.
• May perform basic cashiering duties; collect monies for various activities; close and balance cash register.
• Operate a variety of office equipment including a typewriter, switchboard, copier, facsimile machine, microfilm machine, adding machine, cash register or computer.
• Participate in the maintenance of a complex filing system; research records for various information as requested.
• Answer the telephone and wait on the general public; relay messages and provide information on departmental and City policies and procedures as required.
• Process the mail including receiving, sorting and distributing incoming and outgoing correspondence.
• Maintain calendars of activities, meetings and various events; coordinate activities with City departments, the public and outside agencies; prepare minutes from meetings.
• Serve as liaison for the assigned department with other City departments, divisions and outside agencies.
• Maintain office supplies and inventories; order supplies as needed.

• Greet and deal with victims of interpersonal violence and their family members and friends in person and/or on the telephone.
• Assist and direct clients and visitors at the Albuquerque Family Advocacy Center.
• Answer and refer all calls to the appropriate agency or person.
• Coordinate activities and liaison with the partnering agencies co-located at the Albuquerque Family Advocacy Center.
• Serve as receptionist for both the providers and law enforcement at the facility as needed.

• Perform routine dispatching duties as assigned.
• Perform related duties and responsibilities as required.

Education directly related to the minimum requirements below may be substituted for experience on a year for year basis.

• High school diploma or GED;
• Two (2) years of clerical experience.

• Possession of a valid New Mexico Driver's License, or the ability to obtain by date of hire.

Office environment; exposure to computer screens.

Essential and supplemental functions may require sitting, walking or standing for prolonged periods.