Executive Assistant

Overview

AREA is a private, nonprofit organization whose mission is to recruit new employers and industry and help local companies grow to generate quality job opportunities for the Albuquerque metro area. It serves as an umbrella organization to promote investment in Bernalillo, Sandoval, Torrance, and Valencia counties. With support from investors and allies in the public sector, AREA actively recruits those companies that will export goods or services from New Mexico, thereby bringing new investment dollars to the state.

Since 1960, AREA has been a highly respected and driving force in the region.

Position Summary

This position serves as a critical hub for daily operations, providing executive-level administrative support to the President & CEO and the Chief Operations Officer, including scheduling, investor communications, financial processing, and helping to support event coordination. The ideal candidate thrives in a dynamic environment and can seamlessly manage diverse responsibilities.

• Administrative & Clerical Support

• Manage general clerical duties including executive-level correspondence, research, data entry, and document preparation
• Handle incoming calls, emails, and visitor inquiries with professionalism
• Oversee and manage office supply orders
• Responsible for maintaining office organization
• Check and distribute mail daily

• Calendar & Meeting Management

• Coordinate and schedule meetings across multiple departments
• Prepare meeting agendas, materials, and minutes as needed
• Manage conference room bookings and ensure necessary equipment is available

• Investor Relations Support

• Assist with investor communications and correspondence
• Prepare and distribute investor updates and materials
• Maintain investor contact databases and records
• Process and track invoices for timely payment processing
• Prepare and make daily bank deposits
• Maintain accurate financial records and documentation

• Event Planning

• Support the planning and execution of organizational events, meetings, and functions
• Coordinate logistics including venue, catering, materials, and attendance
• Assist with managing event budgets and vendor relationships

• Additional Duties

• Provide support for special projects and initiatives as assigned
• Adapt to changing priorities and be willing to take on new responsibilities as the organization grows
• Other duties as assigned

• 4+ years of administrative or office coordination experience preferred
• Exceptional organizational skills with strong attention to detail
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint);
  Canva experience is a plus
• Ability to handle confidential information with discretion
• Strong time management skills and ability to prioritize multiple tasks
• Professional demeanor and customer service orientation
• Previous CRM experience (Dynamics 365 preferred)
• Experience with invoicing systems and basic financial processes a plus

A self-starter who can work independently while being a collaborative team player. This role will require someone who can anticipate needs of the executive team, solve problems proactively, and maintain composure in a fast-paced environment.

Competitive salary, generous paid time off, healthcare benefits, 401(k) match after 6 months of employment, on-site gym access, paid parking. Professional development and career growth opportunities.

Job Type: Full-time

Salary Range: $55,000 - $60,000 annually

To be considered for this role, candidates should forward a copy of their resume and cover letter with a short statement of why this role would be important to you to hr

Interviews will begin on February 11, 2026