Admin Assistant

Admin Assistant 3

The Latin American and Iberian Institute is seeking a qualified candidate to fill the position of Admin Assistant III. The person will perform a variety of administrative, and staff support duties for the institute, which require a range of skills and a knowledge of organizational policies and procedures. These include assisting with evaluation and alumni tracking; collecting data for reports and grant proposals;

coordinating logistics including travel for events, award programs, and activities; making updates to our website; and helping with record keeping.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Knowledge of UNM policies, procedures and systems which include Banner, Chrome River, MyReports, Lobo Mart, PCard, Cascade, Qualtrics, and Info Ready
• Knowledge of special events planning and catering procedures
• Ability to communicate effectively, both orally and in writing
• Ability to understand and follow specific instructions and procedures
• Exceptional attention to detail and a proven ability to navigate and work with cumbersome data-gathering processes
• Word processing and/or data entry skills
• Records maintenance skills
• Ability to create, compose, and edit written materials
• Ability to create surveys and collect assessment data using Qualtrics
• Knowledge about and experience working in or with Latin America
• Some knowledge, comprehension, and ability to speak in Spanish and/or Portuguese

Hourly: $18.09 - $23.27 (Non-Exempt)

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for more information.

As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check

Required:

Yes

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Please attach Cover Letter, Resume, and contact information for three professional references, preferably former supervisors.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit (Use the "Apply for this Job" box below).

Refer to  for a definition of Regular Staff.