Senior Office Assistant

Position Summary

Participate in processing, monitoring and maintaining documents regarding a variety of City programs in an assigned department or division; assist all professional staff with routine and/or clerical duties; maintain department filing systems records and databases; and perform a variety of duties relative to the assigned area of responsibility.

Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification.

Job Description s are not intended to reflect all duties performed within the job.

Minimum Education , Experience And Additional Requirements

Education directly related to the minimum requirements below may be substituted for experience on a year for year basis.

High school diploma or GED; and

Three (3) years of clerical or office assistant experience.

ADDITIONAL REQUIREMENTS:

Possession of a valid New Mexico Driver's license, or the ability to obtain by date of hire.

Possession of a City Operator's Permit (COP) within six (6) months from date of hire into position.

Dependent on position may require a valid certified typing test issued by a state agency, county agency or an accredited educational institution with a minimum score of forty (40) net WPM. Local typing tests may be taken Monday - Friday 8am to 3:30pm at the following locations: NM Workforce Connection, 501 Mountain Rd NE, Albuquerque, NM 87102; NM Workforce Connection, 4061 Ridge Rock Rd SE, Rio Rancho, NM 87124;

OR NM Workforce Connection, 121 Don Diego St SE, Los Lunas, NM 87031.

Preferred Knowledge

* Business letter writing and basic report preparation techniques

* Office procedures, methods and computer equipment

* Principles and procedures of record keeping

* Basic cash-handling techniques

* Basic principles of accounting

* English usage, spelling, grammar and punctuation

* Pertinent Federal, State and local laws, codes and regulations

Preferred Skills & Abilities

* Interpret and explain assigned department policies and procedures

* Assist professional staff with routine and/or clerical duties

* Perform clerical work involving the use of independent judgment and personal initiative

* Work independently in the absence of supervision

* Perform basic use of Microsoft Word and Excel software

* Respond to requests and inquiries from the general public

* Communicate clearly and concisely

* Establish and maintain effective working relationships with those contacted in the course of work

* Perform the essential functions of the job with or without reasonable accommodation