Administrative Assistant

Overview

Perform a wide variety of responsible and complex administrative and clerical duties in support of Civilian Police Oversight Agency objectives; provides information and assistance to the public regarding departmental policies and procedures.

Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Description s are not intended to reflect all duties performed within the job.

Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis.

• Associate's degree from an accredited college or university in business;
• Three (3) years of office administrative support experience.

Possession of a valid New Mexico Driver's License or the ability to obtain by date of hire.
Possession of a City Operator's Permit (COP) within six (6) months from date of hire.

• Business letter writing and basic report preparation techniques;
• Office procedures, methods and computer equipment;
• Operational characteristics of applicable computer software programs;
• Principles and procedures of record keeping;
• Principles, procedures and applications of payroll practices;
• Basic mathematical principles;
• Principles and procedures of financial record keeping and reporting;
• English usage, spelling, grammar and punctuation.

• Understand the organization and operation of the City and outside agencies as necessary to assume assigned responsibilities;
• Conduct trainings;
• Perform responsible and complex administrative and clerical work;
• Interpret and apply department policies and procedures;
• Independently prepare correspondence and memoranda;
• Work independently in the absence of supervision;
• Maintain confidential records and reports;
• Respond to requests and inquiries from the general public;
• Communicate clearly and concisely;
• Perform the essential functions of the job with or without reasonable accommodation;
• Establish and maintain effective working relationships with those contacted in the course of work.