Training Coordinator - Administrative

Overview

Amentum is a premier global services partner supporting critical programs of national significance across defense, security, intelligence, energy, and environment. Amentum draws from a century-old heritage of operational excellence, mission focus, and successful execution underpinned by a strong culture of safety and ethics. Headquartered in Chantilly, VA., Amentum employs more than 50,000 people on all seven continents.

Amentum is supporting the U.S. Department of Energy (DOE) in providing specialized training, advisory and mentoring services to National Training Center (NTC).

The National Training Center (NTC), the Department’s Center of Excellence for Security and Safety Training and Professional Development, designs, develops, and implements state-of-the-art security and safety training programs for Department federal and contractor personnel nationwide, including the National Nuclear Security Administration (NNSA).

POSITION SUMMARY:

Amentum is currently seeking an experienced and dynamic Training Coordinator - Administrative in Albuquerque, NM. The Training Coordinator - Administrative is accountable for the onsite administrative support for the Department Manager and instructional staff. The Training Coordinator - Administrative will ensure an effortless transition of administrative tasks for department instructors and trainees.

• Proactively tracks department courses, course life cycles, schedules, projects; and assists instructional personnel as needed. Records and transcribes minutes and action items; prepares/processes correspondence; coordinates with Logistics Department; and performs other administrative tasks as needed.
• Drafts summaries and reports of complied information; processes or translates information into various customized formats, reports, graphs, slides, presentations, and charts.
• Prepares hard copy masters, electronic copy masters, and development files; files and retrieves lesson plans and training materials; responds expeditiously to requests to retrieve filed lesson plans and other training materials; develops course status reports and maintains course matrix data.
• Compiles and sorts report information; develops, organizes, and maintains databases; reviews data for deficiencies; resolves scheduling discrepancies.
• Maintains the department calendar; notates due dates of projects and work assignments; tracks and reports status of projects and assignments; follows up and reminds/alerts department personnel of due dates; notates travel and scheduled time-off of department personnel; schedules appointments, meetings, conferences, and teleconferences as directed.
• Focuses on quality as it relates to the customer; listens actively to customer needs and concerns; anticipates customer needs and expectations; responds expeditiously to customer questions, requests, and concerns; satisfies customer needs and expectations.
• Facilitates weekly departmental meeting.
• Assists in classroom preparation; pre-setup and breakdown, coordination with IT, shipping and receiving, and registration.
• Applies and follows basic safety and security concepts and policies.
• Perform other related duties as assigned.

• Associate’s degree from an accredited college, university, business, or technical-vocational school, with a minimum of three years of progressively responsible administrative, secretarial, data/word processing, desktop publishing, or clerical support work.
• A minimum of three years of advanced administrative support position directly related or comparable to the position and which equipped the applicant/incumbent with the specialized knowledge, skills, and abilities to perform the necessary functions of this position.
• Knowledge of writing/editing techniques sufficient to ensure that the level of concepts, expression and vocabulary are appropriate for the intended audience.
• Excellent proofreading and editing skills sufficient to produce error-free documents and training materials.
• Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook and One Note) Adobe, SharePoint, and other programs and applications…