Project Assistant

Position Summary

Work Study Preferred but Not Required

The Department of Psychiatry & Behavioral Sciences- a large, complex, clinical department within the UNM School of Medicine- is seeking a student program assistant who will support our administrative team.

Under direct supervision, position duties will include:

• Project Assistance: aid in the execution of a variety of projects requiring consistent and effective communication, organization, resourcefulness, and diligence.
• Reception:provide front desk reception, greet, and direct visitors, answer phones, take messages, sort and distribute mail, relay administrative concerns and communications.
• Dataentry: assist with data entry across multiple projects including maintain databases and directories, perform data quality checks, andfiling.
• Documentation:draft documents and presentations, assist with reporting, create flyers, and invitations.
• Office maintenance: assist with supply orders, organize and maintain/restock supplies, shred, recycle and ensure office is welcoming.
• Events: assist with set up, clean up and coordination of meetings/events.

This position requires proficiency in Microsoft applications, honoring confidentiality, attention todetail, and reliability. We are looking for someone who is thoughtful and responsive to requests, resourceful, flexible and patient, and follows through. Excellent administrative and organizational skills as well as outstanding customer service skills are a must.

• Intermediate skills in Excel, Outlook, and all other Microsoft Suite applications
• Demonstrated experience with Zoom
• Experience with Smartsheet
• Excellent interpersonal skills
• Understanding and demonstration of requirements for working in a professional environment
• Ability to maintain a positive attitude
• Ability to follow-through while multi-tasking

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Please submit your resume and a cover letter explaining why you would be the best candidate for this position. Please include references, preferably professional, if available.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or anyother protected class.