Administrative Assistant , Term, in Albuquerque, NM

Administrative Assistant 3 #

Full‑Time, Term, in Albuquerque, NM

Business Unit: 23200
# of Positions: 1
Administrative Office of the Courts

Opening Date: 01‑08‑2026
Close Date: 01‑23‑2026

Target Pay Range/Rate: $21.950‑$27.437 per hour

Acting under general direction, organize the administrative activities of an office or special program, provide customer service, coordinate projects and perform clerical or administrative duties.

• Prepare procurement requests and bids/quotes.
• Prepares and distributes materials, documents, copies, agendas and minutes.
• Performs data entry, electronically files documents, makes copies and mails or disseminates records.
• Drafts, proofreads, edits, disseminates and manages the timely processing of documents, correspondence, and records.
• Maintains rosters for committees or groups.
• Serves as a liaison with other court staff, state agencies, and the public, and provide assistance as requested.
• Dockets or calendars hearings, deadlines, and appointments.
• Coordinates and schedules meetings, facilities, training, testing, vehicles, travel, staff, video conferencing and teleconferences.
• Answers telephones, provides customer service and greets visitors.
• Demonstrates conflict resolution and de‑escalation while providing customer service.
• Manages and tracks information and data using electronic databases.
• Compiles and prepares statistical reports, certificates, fliers, brochures, and business cards.
• May develop presentations.
• Manages and routes files, information, mail, and records to appropriate destinations.
• Monitors, tracks, refers and orients program participants.
• Prepares, maintains and purges customer files, which may include confidential information.
• Coordinates employee identification, security access, and validates parking.
• Serves as a liaison between committees, the public or other judicial entities.
• Serves as a liaison to attorneys for assigned cases.
• May provide notarization services.
• May develop and maintain filing systems.
• Provides assistance with budget or legislative projects.
• Tracks and prepares travel or other reimbursement requests.
• Coordinates services with outside agencies.
• Receipts, balances, reconciles and distributes all incoming monies.
• Trains employees in day‑to‑day procedures and office functions.
• Develops or analyzes procedures as needed.
• May be assigned supervisory duties under the mentorship of a supervisor or manager.
• Researches and prepares documents, correspondence, notices of hearings and orders for judicial officer’s signature including reports/orders to close cases, quash bench warrants, and orders adopting recommendations.
• Prepares orders (e.g. pre‑trial, temporary restraining, show cause, Rule 1‑016 Scheduling Orders, orders of protection, civil restraining orders, and transport orders).
• Prepares referrals to support programs such as settlement facilitations, advisory consultants, guardians ad litem, etc.
• Screens petitions for domestic violence/civil cases.
• Trains and mentors new Administrative Assistants, and other court staff.
• May be responsible for managing a Judge or Justice’s chambers and chamber functions that support the court, to include maintaining and monitoring chamber’s docket and/or calendar.
• Ensures office runs smoothly and efficiently.
• Prepares court files, schedules conferences, and circulates or files appellate opinions to comply with court procedures.
• Other duties as assigned.

The successful applicant should demonstrate advanced knowledge of customer service and office management practices, project management techniques, general office practices, establishing priorities and deadlines, managing multiple projects concurrently, preparing and organizing documents and correspondence, maintaining accurate files and records, basic understanding of conflict resolution techniques, excellent oral and written communications, time management, attention to detail, strong organizational skills, knowledge of office management systems, working knowledge of office equipment, ability to use MS Office, and general administrative activities.

The following functions…