OAA-Office Administrative Assistant-Onsite

OAA-Office Administrative Assistant-Onsite

Sandia National Labs is seeking an Office Administrative Assistant (OAA) to support our mission by providing essential administrative assistance to management and their teams. As an OAA, you will play a pivotal role in ensuring the smooth operation of our office, working independently while receiving guidance on more complex tasks. Your discretion and judgment will be crucial in coordinating various office management functions.

• Manage calendars, emails, and meeting arrangements for managers using Outlook Calendar
• Arrange teleconferences and video conferences to enhance communication
• Organize celebrations, workshops, and team‑building events
• Coordinate incoming and outgoing visitors, badge requests, DBIDS, and escort as needed
• Assist with hiring and onboarding processes
• Coordinate domestic and international travel logistics
• Procure office resources and supplies efficiently
• Maintain filing systems and databases
• Serve as the property and training coordinator for the organization
• Process facility and move requests
• Demonstrate knowledge of and adherence to organizational policies and procedures
• Provide training and support to other Administrative Professionals as needed
• Assist in hiring, onboarding, and training new Administrative Professionals
• Foster team collaboration across the Organization(s)
• Must be able to work onsite full time due to the nature of the work

• High school diploma or equivalent
• Proficiency with Microsoft Office software, including Outlook, Word, Excel, and Power Point
• Passed Sandia Secretarial tests based on specified grades
• Four (4) years of recent secretarial experience or
• An Associate's degree from an accredited college or university in Office Administration, Office Technology, Secretarial Sciences, or a related field AND six (6) months of secretarial‑related experience

• Associate Degree in Office Administration or related secretarial degree
• Microsoft Office Certifications
• Professional Administrative Certifications
• Active DOE or DOD security clearance
• Ability to exemplify Sandia's core values

• Administrative Professional Expertise
• Business Acumen
• Communication Skills
• Critical Evaluation
• Emotional Intelligence
• Leadership
• Professional Development
• Team Building

This posting will be open for application submissions for a minimum of seven (7) calendar days, including the posting date. Sandia reserves the right to extend the posting date at any time.

• Challenging work with amazing impact that contributes to security, peace, and freedom worldwide
• Extraordinary co‑workers
• Some of the best tools, equipment, and research facilities in the world
• Career advancement and enrichment opportunities
• Flexible work arrangements for many positions including 9/80, 4/10 compressed workweeks, part‑time, and telecommuting
• Generous vacation, strong medical and other benefits, competitive 401(k), learning opportunities, relocation assistance, and amenities aimed at creating a solid work/life balance*

Applicants need to be able to obtain and maintain a DOE Q‑level security clearance, requiring U.S. citizenship. If you hold more than one citizenship, your ability to obtain a security clearance may be impacted. Applicants offered employment are subject to a federal background investigation. Substance abuse, falsification, criminal activity, or other indicators of untrustworthiness can cause a clearance to be denied or terminated.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.

• Number of Managers Supported: 1–5
• Number of Staff Supported: 0–150
• Org. # Supported: TBD

• Position is represented by OPEIU; employees must pay monthly membership dues or agency fee, and new members must remain in position for 12 months.
• Sources for both Regular and Temporary OAA positions.
• Job
• Job Family: 56
• Regular/Temporary Position:
  Regular
• Full/Part‑Time Status:
  Full‑time
• Seniority level:
  Not Applicable
• Employment type:
  
  Full‑time
• Job function:
  Administrative
• Industries:
  Computer and Network Security, Defense and Space Manufacturing, and Industrial Machinery Manufacturing