Project Administrative Assistant

Job Summary

Mortenson is seeking a Project Administrative Assistant who will interact with staff at all levels in an ever‑changing environment. The role requires flexibility, resourcefulness, proactiveness, and a high level of professionalism and confidentiality. The ideal candidate will handle a wide range of administrative and executive support tasks independently or with little supervision.

• Perform clerical tasks and operate basic office equipment.
• Handle incoming calls, provide general information, forward calls, and take messages as required.
• File and maintain written records while creating electronic copies.
• Receive, sort, and log all deliveries into a computer database.
• Prepare daily outbound deliveries.
• Prepare materials for design and construction meetings.
• Record and update meeting minutes for various site meetings.
• Procure consumable materials and office supplies.
• Support the Superintendent with equipment inventory tracking and organization.
• Support the Superintendent with entry of craft worker timecards.
• Provide general support for the project team as needed with day‑to‑day tasks.
• Schedule, track, and log all repairs and standard maintenance for work trucks.
• Provide maps and directions to visitors, subcontractors, deliveries, or new employees.
• Log all applicants into the Craft Applicant Tracking Spreadsheet.

• Associate’s degree in business or related administrative experience preferred.
• Minimum of 3 years of administrative experience, preferably supporting a large number of team members.
• Proficiency with Microsoft Office, Excel, Email, Calendar, and PowerPoint.
• Strong working knowledge of basic office equipment.
• Strong written and verbal communication skills.
• Highly organized.

• Medical and prescription drug plans with no additional cost vision coverage.
• Dental plan.
• 401(k) retirement plan with a generous Mortenson match.
• Paid time off, holidays, and other paid leaves.
• Employer‑paid Life, AD&D, and disability insurance.
• No‑cost mental health tool and concierge with extensive work‑life resources.
• Tuition reimbursement.
• Adoption assistance.
• Gym membership discount program.

Base pay range: $51,000 – $68,900, with adjustments for certain locations:
Denver, CO and Chicago, IL (+5%);
Seattle, WA and Portland, OR (+10%);
Washington, D.C. (+12.5%).

Base pay is positioned within the range based on factors including individual knowledge, skills, experience, and internal equity.

Visa sponsorship is not offered for this position.

Mortenson is an Equal Employment Opportunity (EOE) employer. Employment is determined by job qualifications, not race, religion, gender, national origin, age, veteran status, disability, marital status, or any other legally protected category.

Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.

Required:

Current legal authorization to work in the U.S. without sponsorship for employment visa status (e.g., H1B, 0‑1, TN, CPT, OPT). We are unable to sponsor or take over sponsorship of an employment Visa at this time.