Administrative Assistant

A-Core Concrete Specialists is a growing company of people who work to do their very best every day. We have been hiring and developing many of the concrete industry’s most highly skilled and safety conscious individuals for almost 50 years. A-Core was founded from one man’s desire to make enough money to feed his family. It has now grown to 15 offices in 10 states with over 350 employees and growing.

The Full‑time Administrative Assistant will manage administrative tasks for our Albuquerque, New Mexico office. This is an in‑office position that reports to the Regional Administrator. The role requires strong interpersonal skills, strong organizational skills, aptitude for working in a fast‑paced environment, and good judgment. Candidates must demonstrate great communication skills and the ability to work with others.

• Work 7‑4 pm weekday schedule in office with a one‑hour lunch.
• Answer telephone calls and route as they come in.
• Review and invoice field tickets from daily service orders and bill monthly contract work via AIA docs and portals.
• Collect payments and apply them in accounting systems.
• Follow up on outstanding customers invoices.
• Assist Operations Manager with coding credit card purchases.
• Reconcile field gas cards monthly.
• Process credit applications with our regional administrator and credit team.
• Generate and provide purchase orders.
• Job set up for job costing and payroll purposes.
• Assist with payroll.
• Report certified payroll as needed weekly.
• Communicate with accounts payables team for any incoming invoices.
• Assist Branch Manager with documents requested by customers and follow internal processes.
• Work with Corporate HR and help onboard new hires for this location.
• Other duties as determined by local Branch Manager.
• Assist all field operators with any office questions.

• Excellent verbal communication skills.
• Take direction from multiple levels.
• Must have a vehicle and a valid driver’s license.
• Have the ability to multitask and handle a fast‑paced changing environment.
• Be self‑motivated, dependable, punctual and a problem solver.
• Must have great computer knowledge and be proficient in Microsoft programs including Excel and Word, with the ability to learn other accounting and information systems.
• Able to pass a pre‑employment drug screen & background check.
• Construction admin experience (preferred).
• Certified notary designation is a plus.

• Employee Gear & Swag.
• Paid holidays & floaters.
• Paid sick days and vacation.
• Health benefits (medical, dental, life).
• 401(k) match after 2 months.
• Small company culture.

• Entry level

• Contract

• Administrative

• Construction

All A-Core Inc. employees are expected to completely adhere to the safety policies practiced throughout the construction industry.