Judicial Specialist Perm in Albuquerque, NM

Overview

Judicial Specialist 2 #, Full-Time, Perm in Albuquerque, NM. Administrative Office of the Courts is recruiting for an at-will, full-time Judicial Specialist 2 in the Domestic Relations Division in Albuquerque, New Mexico. Working days/hours are Monday through Friday: 8 am – 5 pm.

• Open, docket, and close cases using the case management system based on judgment details.
• Provide customer service information to a high volume of pro se litigants with general procedural information (not legal advice).
• Open cases, determine case type/cause of action, and receipt filing fees if required; docket cases, review documents, enter data, scan documents, and link related scans; close cases with appropriate events, disposition type, and judgment details.
• Receipt and reconcile monies, prepare bank deposits, and follow cash handling procedures.
• Process, maintain, and distribute documents, files, and case materials; review filings for format, signatures, event codes, and fees.
• Process and expedite orders of protection; disburse bond payments and maintain bond reports; reconcile billing and invoices from contracted vendors for Specialty Court Programs.
• Prepare, proofread, edit, and mail notices and final orders; execute on hearings (orders to show cause, bench warrants, recusals, pleadings, etc.).
• Maintain cash tills, ensure court fees are accurately assessed, paid, receipted, and recorded in the case management system.
• Provide public case information to parties, attorneys, law enforcement, and outside agencies.
• Organize jury-related processes: jury summons, alpha/random lists, voir dire sheets, and seating charts; assist with jury trials and related documentation.
• Organize case files for microfilming, archiving, and destruction; prepare exhibits and hard copy case files; research files for case status data.
• Certify and prepare court records and exhibits for appeals; ensure offices, courtrooms, and equipment are operational; maintain judicial calendars and schedules.
• Serve as a court monitor; assist with clerical and technical duties involved in case processing, file maintenance, jury management, and clerical operations of the court.
• Manage jury trial calendars and advise internal staff on jury procedures and updates during trials.
• May serve as a courtroom clerk, assist with signatures, and provide support across magistrate or district courts within the jurisdiction.
• Assist prospective jurors with online information and provide necessary forms; answer phones and manage correspondence and office supplies; coordinate participation with Specialty Programs.
• Accept, maintain, and file court exhibits (may include hazardous items); file recordings and logs to ensure accurate record-keeping; troubleshoot recording equipment and maintain technical logs.
• Act as a liaison between court personnel, litigants, and attorneys to advance court proceedings; perform other duties as assigned.

The successful applicant should demonstrate knowledge of legal terminology and phrases; basic knowledge of jury service; filing methods; case processing; knowledge of Specialty Court Programs; research methodology; project management techniques; court fee accounting practices; court monitoring procedures;
Court Clerk’s Procedures Manual and Code of Ethics; language access policies and interpreting resources; and general organizational structure of the judiciary.

Work is performed in an office or court setting. A valid driver’s license and travel may be required. The work schedule may include overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices. This description is illustrative only and not a comprehensive listing of all functions.

• Medical/Dental/Vision/Rx, disability insurance, employee assistance program (EAP)
• State-paid life insurance and optional flexible spending accounts
• Paid vacation and sick leave; paid holidays; parental leave
• Deferred Compensation 457(b); retirement plan
• Flexible work schedules and potential for remote work where applicable
• Access to health services and education benefits
• Training and career development opportunities; tuition reimbursement
• Public Service Loan Forgiveness eligibility in some circumstances

• Education:
  
  High school diploma or GED
• Experience:
  
  At least 2 years in court case processing, legal support, advanced customer service, data processing, or related fields
• Experience substitution: up to 1 year of related experience may be substituted with post-secondary education (30 semester hours = 1 year)

Submit a New Mexico Judicial Branch Application for Employment, or a resume with a Resume Supplemental form and proof of education to 2ndjobapply or the address provided on nmcourts.gov. Required forms can be found at the site.

EQUAL OPPORTUNITY EMPLOYER