Coord,Academics

Overview

Coord, Academics. The School of Engineering (SoE) seeks an experienced Academics Coordinator for two new programs: our multi-disciplinary Integrative Engineering (IE) program and our First-Year Engineering Program (FYE). You will report to the Directors of both programs and support the overall operations, administrative, academic, and program-related functions, liaising with School and University offices to ensure smooth communication and effective coordination.

We are seeking someone with experience in academic program coordination, undergraduate student advisement or student recruiting/admissions, who will also support accreditation preparations, course planning/schedule/catalogue, and day-to-day operations. The role includes managing operational planning with the oversight of the Directors, including budget submission, budget review, budget forecast, expense management, grant management, contracts, reimbursements, purchasing, advisory board and steering committee relations, and public relations (coordinated with personnel in the Engineering Student Success Center and the SoE Communications and Marketing Manager).

• Provide general administrative and operational support for both programs
• Assist with programmatic operations such as facility management, equipment inventory, purchasing, timekeeping, hiring support, and personnel record-keeping
• Support data management by maintaining records, tracking program activities, and compiling reports for departmental planning and assessment
• Coordinate meetings, training, recruitment activities, and special events
• Serve as a resource for students and faculty on program requirements, graduation, policies, and procedures
• Monitor student progress, maintain academic records, and ensure deadlines for program and graduation requirements are met
• Research and resolve issues related to curriculum, program, and institutional requirements
• Assist with academic petitions, program changes, and resolution of academic or administrative issues

• High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year-for-year basis

• Bachelor’s Degree (Any area)
• Prior administrative experience in an academic program/department
• Experience with academic advisement in higher education
• Experience:
  
  creating purchase orders; preparing reimbursements for travel or goods; using a corporate credit card; using UNM’s Banner and Lobo Web systems for procurement
• Bookkeeping/reconciliation experience
• Customer service and phone etiquette knowledge and experience
• Grammar proficiency and the ability to write well
• Knowledge of business and office etiquette and ability to keep matters confidential
• Proficiency in MS Office (Word, Excel, Outlook)
• Ability to work independently and as part of a team; take initiative
• Demonstrated commitment to student success and working with diverse communities

• Campus:
  Main - Albuquerque, NM
• Department: SOE Deans Office (052A)
• Employment Type:
  
  Staff
• Staff Type:
  Regular - Full-Time
• Status:
  Non-Exempt
• Pay:
  Hourly: $19.56 - $26.58, dependent on education and experience
• Benefits Eligible:
  This is a benefits eligible position. See the Benefits home page for more information.
• ERB Statement:
  Eligible employees must make mandatory retirement contributions as applicable.
• Background Check
  
  Required:
  
  Yes
• For Best Consideration Date: 10/03/2025
• Eligible for Remote Work:
  No

Only applications submitted through the official UNMJobs site will be accepted. If viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. Submit a resume and cover letter addressing your experience and career goals as a coordinator for an academic program, and describe how you incorporate initiative into your work. Your application will not be considered without a cover letter.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. The University of New Mexico is an Equal Opportunity Employer and hires without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University requires all regular staff positions to pass a pre-employment background check, which may include various screenings and verification of credentials. For more information, see UNM policy pages linked on the official site.

See the Position Description for additional information.