Administrative Specialist; Accounts Payable & Receivable

The Administrative Specialist (Accounts Payable & Accounts Receivable) is responsible for providing journey-level office management and financial administrative support. This position performs a broad range of duties, including reception, customer service, administrative support, accounts payable and receivable processing, budget assistance and tracking, database and records management, compliance reporting, and other related administrative functions.

This role requires coordination with staff and departments throughout the County’s organizational structure. The position plays a critical role in maintaining accurate financial records, supporting organizational cash flow, fostering positive relationships with vendors and customers, and ensuring compliance with agency policies and accounting standards. Starting pay is $39,557 or DOQ

• Review, verify, and process vendor invoices accurately and in a timely manner
• Match purchase orders, receipts, and invoices to ensure proper authorization
• Prepare and process electronic transfers and check payments
• Reconcile vendor statements and resolve discrepancies
• Maintain accurate and organized vendor records
• Assist with month-end closing activities related to payables
• Ensure compliance with agency policies and applicable accounting standards

• Generate and distribute customer invoices
• Post and reconcile incoming payments (checks, ACH, wire transfers, credit cards)
• Monitor aging reports and follow up on outstanding balances
• Resolve billing discrepancies and customer account issues
• Maintain accurate and organized customer records
• Assist with month-end closing activities related to receivables

• Considerable knowledge of office technology, including financial applications, spreadsheets, databases, and word processing software
• Strong customer service skills with the ability to work effectively in a team environment
• Demonstrated conflict resolution and interpersonal communication skills
• Ability to interact with the public in a tactful, professional, and effective manner
• Ability to establish work priorities, organize tasks efficiently, and meet established deadlines
• Ability to establish and maintain effective working relationships with customers, co-workers, supervisors, and County officials

Graduation from high school supplemented by business courses and administrative or clerical experience, including customer service; or an equivalent combination of education and experience.