Administrative Assistant - Workforce Development

Job Title:

Administrative Assistant, Workforce Development (Part-time)

Agency:
Piedmont Virginia Community College

Location:

Albemarle, Charlottesville

Position Code: 19013-SW; FLSA:
Nonexempt;
Pay: $18.00 - $22.00 per hour

Work Schedule:

29 hours per week (Monday-Thursday 8:00am-7:00pm, Friday 8:00am-5:00pm); part-time; non-benefited.

Position

Purpose:

The Workforce Development Division seeks a highly organized, innovative, and collaborative individual for an administrative position delivering support to the Executive Director of Workforce and assisting with daily operations.

• Provide clerical and reception support to the division’s office, including receiving visitors, responding to inquiries, managing office supplies and equipment, and taking minutes.
• Assist the Executive Director of Workforce with relevant tasks as needed.
• Coordinate appointments and meetings for division leadership, managing the Executive Director’s calendar.
• Collect and store course syllabi, manage online room requests and copier use, and submit building maintenance requests.
• Ensure course book/material orders are submitted on time and obtain desk copies/publisher site access for faculty.
• Collaborate with leadership to prepare and enter course schedules into the student information system (SIS).
• Maintain accurate division program webpages, post announcements on PVCC systems, manage bulletin boards and newsletter, and publish achievements on internal eNews.
• Order supplies and equipment via the Ariba electronic ordering system (eVa); comply with State Procurement Manual and college purchasing office.
• Assist with all instructional program issues; serve as liaison with college IT, SIS, and Building & Grounds.
• Provide consistent office staffing/coverage per the schedule.

May be required to perform other duties as assigned, and may be required to assist the agency or state government in the event of an emergency declaration by the Governor.

• Proficient keyboarding and data entry skills with high accuracy.
• Working knowledge of word processing, spreadsheet, and related office software.
• Experience operating standard office equipment, including copiers and duplicating machines.
• Strong organizational skills; maintain records, track assignments, manage files efficiently.
• Ability to handle multiple projects concurrently while meeting deadlines.
• Capacity to follow guidance and coordinate work with multiple supervisors or stakeholders.
• Skill in prioritizing tasks based on urgency, deadlines, and operational needs.
• Effective customer service skills with professional communication with internal and external customers.
• Ability to work collaboratively with others in a team‑oriented environment.

• Training or coursework in administrative support, business operations, or a related field; or equivalent combination of education and experience.
• Experience in front‑facing or client‑serving roles requiring frequent interaction with the public or internal customers.
• Experience working in a community college environment or within the Virginia Community College System (VCCS).
• Experience using enterprise or financial management systems such as Emburse, eVA, and People Soft.

Applicants encouraged with disabilities to apply through the Commonwealth’s Alternative Hiring Process—provide an AHP Letter from DARS or DBVI;
Service‑Connected Veterans may also apply via AHP.

The selected candidate’s offer is contingent upon successful completion of a criminal background investigation. Veterans may need to complete the Commonwealth’s Statement of Economic Interest. For more information, see (Use the "Apply for this Job" box below)..

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non‑merit factors.

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), providing reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

VCCS uses E‑Verify to check employee eligibility to work in the United States. Application requires completing an I‑9 form and providing required documents.