Office Manager

We are seeking a highly organized and proactive Office Manager to oversee the daily administrative and financial operations of our construction office. This role serves as the operational backbone of the company, ensuring accurate billing, strong cash flow management, compliance documentation, smooth scheduling, and clear communication between sales, production, vendors, and customers. The Office Manager plays a direct role in protecting profitability by maintaining accurate job costing, timely collections, and complete construction documentation.

We are looking for someone detail-oriented, process-driven, and positive who takes ownership of systems and thrives in a fast-paced roofing environment.

YOrezona Building & Roofing Co. is committed to being the Willamette Valley’s most trusted roofing partner, delivering durable, honest solutions that protect homes and businesses from Oregon’s toughest weather. We specialize in residential and commercial roofing services, including inspections, repairs, replacements, and specialized systems, always providing transparent assessments and no-pressure guidance. Known as “Your A-Team in Roofing,” we combine expertise, integrity, and professionalism to ensure every client feels confident in their decisions.

Our team takes pride in showing up prepared, communicating clearly, and completing work to the highest standards. As we grow, we remain focused on quality, accountability, and long-term relationships built on trust

• ESAnswer incoming calls, manage lead follow-up, and schedule estimator appoint men
• ts Maintain Accounts Receivable under 30 days and achieve a 98%+ collection ra
• te Ensure timely invoicing, accurate billing, and consistent cash fl
• ow Enter all job costs within 48 hours of completion to protect profitabili
• ty Support month-end financial close and maintain accurate financial recor
• ds Maintain 100% compliance on contracts, lien waivers, permits, insurance, bonding, and required documentati
• on Process work orders from sale to crew assignment and maintain CRM accura
• cy Manage vendor and subcontractor documentation and coordinate material orderi
• ng Oversee warranties and quarterly rebate submissio
• ns Coordinate payroll processing and support financial administration tas
• ks Maintain organized office systems and streamline administrative workflo

• IESStrong financial and systems acumen (AR/AP awareness, job costing accura
• cy)
  Proficiency in Quick Books, Excel, Word, and CRM platfo
• rms Detailed orientation in construction administration (permits, lien waivers, CO
• Is)
  Ability to follow processes exactly and maintain documentation discipl
• ine Clear, professional, and friendly communication st
• yleHigh level of discretion with financial and customer informat
• ion Initiative and ownership of office operati
• onsCalm under pressure with strong multitasking abil
• ity Positive, team-oriented mind

• ENCE3+ years experience in office management (construction prefer
• red)
  Strong organization, communication, and multitasking abi
• lity Experience handling AR/AP and payroll coordina
• tion Comfortable managing compliance documentation and financial