Estimator​/Assistant Preventative Maintenance Manager - Facilities Management

Location: Albany, NY Category: Professional Posted On: Tue Nov 25 2025

This position reports to the Assistant Director of Facilities Operations and Services, reviews and estimates work requests for Facilities and University clients by identifying labor, materials, and time requirements, as well as studying proposals, blueprints, specifications, and related documents. The role is essential in processing and estimating a wide range of over 30,000 work requests submitted annually. The Assistant Preventative Maintenance Manager will be responsible for maintaining, developing, and implementing the preventative maintenance program.

The position serves as a liaison between Facilities Management and the University community.

• Manages the Computerized Maintenance Management System, AiM, by processing Ready Requests, and creating work orders.
• Review and estimate work requests for Facilities and University clients and identify labor, material, and time requirements by studying proposals, blueprints, specifications, and related documents. Work with the FOS assistant director and PDC staff, reviewing small projects for estimation purposes.
• Assist in the development of the preventative maintenance (PM) program by creating PM activities, frequencies, standards, and generating the monthly work assignments.
• Customer service, answering calls, and assisting the University Community.
• Interact with clients and keep them informed on specific work requests.
• Issue keys to faculty/staff for personal use or to trade shops for daily use.
• Provide support to the Assistant Director of FOS.
• Assisting the Assistant Director of FOS with the asbestos program and asbestos projects.
• Other reasonable duties as assigned.

• Reports to:
  
  Assistant Director, Facilities Operations & Services
• May supervise employees as assigned (if no direct reports at time of filling position): N/A

• Shift 7:00 AM - 3:30 PM, Saturday/Sunday pass days.
• Digital Literacy--Working knowledge of the Microsoft Office suite, including Excel, Word, Teams and Outlook.
• Strong Customer Service skills.
• Ability to work independently as well as work collaboratively with others.
• Ability to adapt and be flexible within a busy office environment.
• Strong Organization & Attention to Detail.
• Problem-Solving & Critical Thinking:
  The ability to identify issues, analyze situations objectively, and develop creative, well-thought-out solutions quickly is highly valued.
• Willingness to obtain Asbestos Supervisor License.

• Associate's degree in a related field from a college or University accredited by the US Department of Education, OR a minimum of five years of experience in building. maintenance, construction management, or project estimating.
• Experience with a Computerized Maintenance Management Software.
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role.

• 5 to 10 years of experience in building operations or facilities management.
• Bachelor's degree or related field from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
• Asbestos Supervisor Certificate.
• Code Enforcement Officer.

• Busy office environment.
• Ability to move throughout the campus on foot, including climbing stairs in all University buildings, and stairs and/or ladders on construction sites.

Professional Rank and Salary Range:
Staff Assistant, SL2, $57,000 - $62,000

Special Notes:
Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that UAlbany is not an E-Verify employer.

THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

Please apply online via