Human Resources Specialist , G-or Trainee ; Equated to G-; NY HELPS

Description

The NYS DMV Division of Personnel is responsible for the administration of and providing information to management and employees on activities related to Human Resources including but not limited to recruitment, hiring, classification of Civil Service titles, Civil Service exam planning, job fairs, assist management with employee performance issues, assist employees with time and attendance, benefits, time card maintenance, workers compensation management, and provide expertise on policies, CS Laws and Payroll questions;

provide in-person and written trainings to supervisors and employees on Human Resource topics.

Under the general direction of a Human Resources Specialist 2, G-23, a Human Resources Specialist 1, G-18, assists program managers and advises employees in all aspects of employee services, payroll, employee benefits, and time and attendance.

Human Resources Specialist 1 or Traineeship duties consist of, but are not limited to:

• Having excellent interpersonal, verbal and written skills;
• Maintaining impeccable confidentiality standards as Human Resources deals with personal information, sensitive situations, and is involved with the Office of the Inspector General and Office of Employee Relations investigations;
• Advising program managers, supervisors, employees and the public on various HR issues both verbally and in writing in accordance with NY State Personnel Management Manual rules (SPMM), Civil Service Law, negotiated agreements, agency policies and directives;
• Participating in recruitment opportunities with management, including creating and evaluating responses to posting for positions, attending job fairs or recruitment events, and facilitating hiring events;
• Assessing eligibility of candidates from postings and list canvasses, auditing list appointment information to ensure legal appointments, orientations and onboarding;
• Assessing employee eligibility for benefits and leaves such as FMLA, Sick Leave, assessing questions regarding health insurance benefits, etc.;
• Preparing personnel transactions and working with the Payroll Unit to process transactions timely and accurately, ensuring transactions are in accordance with rules, regulations, and policies, and resolving problems as they arise;
• Maintaining various databases used for Payroll, Employee Services units, Management Services units and HR specific database used for List Management; possessing knowledge in manipulation of all Microsoft Office Suite programs with a preference in Microsoft Access;
• Researching and preparing DMV classification/reclassification requests;
• Participating professionally in meetings, trainings, and work groups as required;
• Attending and presenting Human Resource information at trainings, and onboarding new employees;
• Maintaining composure and professionalism at all times, as interactions between management and employees may become difficult or be of an extremely confidential or sensitive nature;
• Supervising and training new and existing support staff;
• Occasionally traveling throughout the State.

To be eligible for the Human Resources Specialist 1, G-18, or Human Resources Specialist Trainee 1/2, G-NS, position you must meet one of the following conditions as detailed below:

For NY HELPS appointment*:
To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open competitive minimum qualifications for this position. The qualifications are:

• Human Resources Specialist Trainee 1, G-NS (Equated G-14)
  • A bachelor’s degree or higher.
  • OR
  • Four years of experience performing and supervising the performance of various human resources activities such as staffing services, which consist of recruitment, examination, and placement activities; position classification and compensation; and employee services such as employee benefit, health and safety, employee counseling, and employee recognition.
• Human Resources Specialist Trainee 2, G-NS (Equated G-16)
  • A bachelor’s degree and one year of professional human resources experience.
  • OR
  • Five years of experience performing and supervising the performance of various human resources activities such…