Human Resources Coordinator

The Assembly Republican Administration and Human Resource Office is currently seeking a service-oriented, highly organized professional who is interested in learning the full scope of human resources, administrative, and operational functions and building a long-term career within New York State government.

This position is ideal for someone who wants to understand how recruiting, onboarding, payroll, travel reimbursement, and administrative functions work together to support an effective organization, and who is motivated to take on increasing responsibility as their skills and experience grow.

• Lead onboarding processes including employee paperwork, orientation coordination, and verification requirements
• Coordinate multiple areas of the recruiting process, including working with Directors to generate job postings and internet-based recruiting
• Continually source candidates through internal referrals, online job boards, social media, and other recruitment sources
• Schedule interviews and provide follow-up information to interviewees
• Develop an understanding of how recruiting, onboarding, payroll, travel reimbursement, and administrative processes intersect
• Process travel vouchers for Assembly members and staff and review submissions for completeness, accuracy, and compliance with applicable guidelines
• Disseminate payroll, travel, and personnel documents to appropriate departments for processing
• Utilize Word, Excel, Airtable to prepare correspondence, maintain spreadsheets, track recruitment metrics, and ensure numerical accuracy
• Create and update job descriptions as needed
• Conduct reference checks and employment verifications
• Maintain resume databases and confidential personnel files
• Screen and direct phone calls and distribute correspondence
• Maintain office calendars and schedule meetings
• Follow up with staff and Assembly members to ensure timely and accurate completion of payroll and travel documentation
• Perform additional clerical and administrative duties as required

• Excellent interpersonal skills and the ability to communicate effectively with diverse audiences and stakeholders
• Demonstrated ability to handle highly confidential personnel, payroll, travel, and recruitment information with absolute discretion and professionalism
• Comfort with basic math, numerical accuracy, and working with data related to payroll, travel reimbursement, and tracking metrics
• Strong attention to detail and analytical skills
• Ability to work independently, prioritize competing deadlines, and maintain accuracy in a fast-paced, high-pressure environment
• Strong organizational skills and follow-through
• Self-motivated, dependable, and interested in professional growth

Office hours are 9:00–5:00. Occasional evening work may be required.

• Associate’s degree in Human Resources, Business, Accounting, or a related field required
• Bachelor’s degree preferred or equivalent combination of education and experience
• Minimum one year of relevant HR, recruiting, administrative, payroll, or travel-processing experience preferred

$45,000-$48,000 based on experience and education