Human Resources Assistant Transactions - Office of Human Resources

Location: Albany, NY Category: Professional Posted On: Tue Dec 2 2025

Job Description: The Human Resources Assistant for Employee Transactions works with a team responsible for providing excellence in service for daily processing of all employment related transactions for the approximately 4,000 faculty, staff, and affiliates of the University  a team, the Employee Transactions unit provides support activities that facilitate the timely and accurate processing and communication of employment-related matters, serving as the foundation of providing a work experience supporting equity, inclusion, and a sense of belonging within the UAlbany community.

• Responsible for the accurate and timely processing of position and employment-related transactions in the appropriate Human Resources Information Systems, including SUNY HR, Pay Serv, NYSTEP, and UAlbany's People Soft IAS, for an assigned faculty and staff population of the University.
• Receives, reviews, and audits employment requests submitted by University departments to enact changes to personnel, including but not limited to hiring, extending/renewing appointments, salary increases, additional compensation, promotions, leaves, and terminations.
• Review and analyze weekly position, HR transaction, and payment error reports, and work with internal and external partners to resolve issues to enhance the quality of data and to ensure the accuracy of payments.
• Ensures that personnel action details are communicated effectively and timely to Payroll, Benefits, and Budget for appropriate actions by their teams.
• Ensures compliance with applicable NYS Civil Service Law, SUNY's Policies of the Board of Trustees, and applicable bargaining unit agreements.
• Responsible for learning and maintaining knowledge of the various rules and conditions impacting employment.
• Follows up with departments to verify and/or request additional information to requests that lack or exclude sufficient information.
• Works to build and maintain collaborative relationships with all HR partners across the university to build a culture of shared responsibility, accuracy, timeliness, and commitment to supporting our employees.
• Routinely identify opportunities for process and work improvements.
• As assigned, serve on committees and project teams to support HR and University initiatives.

• Reports to Associate Director of Employee Transactions
• Works as a team with other HR Assistants and/or Associates
• Works closely with HR Benefits and Payroll staff
• Works closely with SUNY System Administration University-Wide HR Staff
• Works closely with HR business partners across the University

• Knowledge of and commitment to diversity, equity, and inclusion.
• Ability to work with and protect confidential data.
• Ability to work effectively and efficiently within strict deadlines in a fast-paced professional environment.
• The ability to think critically, interpret general guidelines, and apply them to specific circumstances;
• The ability to understand general HR policies and procedures as they relate to the other HR units including Payroll, Benefits, Time Records and Employee Relations, and communicate those policies and procedures to departments and employees;
• The ability to work collaboratively and proactively with internal and external unit managers for successful outcomes.
• The ability to utilize Business Intelligence solutions, databases and Excel to write/run data queries, manipulate results, and monitor/audit personnel activity.
• Ability to provide excellent customer service to constituents.
• Ability to occasionally work extended hours as necessitated during peak volume periods, typically near the start of the fall academic semester.
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role

• Bachelor's degree from an accredited institution attained by December 2025
• Minimum of one year of previous work experience in service-oriented field
• Experience working with Microsoft Excel or a related program
• Experience working with IT-based applications for processing work

• Bachelor's degree in business, HR, or related field
• Experience working in human resources or related field
• Experience with, or entering, data in IT-based applications
• Experience generating reports and/or using a Business Intelligence Reporting Tool

• Typical Office Environment

Professional Rank and Salary Range:
Personnel Assistant, $54,000.

Special Notes:
Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that UAlbany is not an E-Verify employer.

The Jeanne Clery Disclosure of…