Practice Coordinator - Neurology Department

Practice Coordinator - Neurology Department

The Practice Coordinator provides day-to-day management of administrative activity within the division. Responsible for staff supervision, planning, cost center management, program and special-event coordination. Works closely with the Practice Administrator, Practice Manager and the Division/Department heads to establish and maintain an efficient, cohesive and productive work team with the Department/Division assigned.

Essential Duties and Responsibilities:

• Administrative Responsibilities:
  Compliance with organizational standards, Submission of Payroll, and Utilized problem-solving skills in the day-to-day management of activity in the Division
• Human Resource Responsibilities:
  Directly supervises all administrative support staff, Ensures competency of staff, Engages in conflict resolution when necessary, Complies with all Center Wide employment policies, Communication with staff, Hiring Process, Employee Development & Recognition – orientation, signing up for training, and Maintenance of Employee Files
• Budget Management:
  Manages divisions operating expenses in accordance with annual budget, Completes check requests, green requisitions, and travel reimbursements in accordance with Center-Wide policies, Enters check requests into Expense database, obtains signatures in accordance with Authority to Act, Tracks physician CME expenditures, and Participates in Monthly P&L review
• Schedule Management:
  Monthly, weekly, and daily reconciliation of physician schedules, Physician off-site time, Fills available slots, and Template management
• Responsible for billing process:
  Insures all necessary billing information is obtained, Works the open encounter report, MCPG reports, and Completes billing follow-up as requested
• Patient Satisfaction:
  Review of NRC data, Ensuring quick patient through put, and Tracks appointment availability and patient access
• Physician Initiatives:
  Meaningful Use, and Physician onboarding

Qualifications:

• Associate's Degree - required
• Bachelor's Degree - preferred
• 1-3 years in supervision and management of a medical practice - required
• To perform this job successfully, the individual must be able to perform each essential duty satisfactorily.
• The requirements are representative of the knowledge, skills, and/or ability required.
• The skills necessary include financial, analytical, communication and personnel skills.
• Computer literate in areas of word processing and spread sheet programs.
• Interpersonal skills are also necessary to form a cohesive team.
• Equivalent combination of relevant education and experience may be substituted as appropriate.

Physical Demands

• Standing - Occasionally
• Walking - Occasionally
• Sitting - Constantly
• Lifting - Rarely
• Carrying - Rarely
• Pushing - Rarely
• Pulling - Rarely
• Climbing - Rarely
• Balancing - Rarely
• Stooping - Rarely
• Kneeling - Rarely
• Crouching - Rarely
• Crawling - Rarely
• Reaching - Rarely
• Handling - Occasionally
• Grasping - Occasionally
• Feeling - Rarely
• Talking - Constantly
• Hearing - Constantly
• Repetitive Motions - Frequently
• Eye/Hand/Foot Coordination - Frequently

Working Conditions

• Extreme cold - Rarely
• Extreme heat - Rarely
• Humidity - Rarely
• Wet - Rarely
• Noise - Occasionally
• Hazards - Rarely
• Temperature Change - Rarely
• Atmospheric Conditions - Rarely
• Vibration - Rarely

Albany Medical Center is an equal opportunity employer.