Fire District Treasurer; Deputy Fire District Treasurer

Reports To: The Board of Fire Commissioners

The Fire District Treasurer is the fiscal officer of the Fire District. The Treasurer receives, deposits and expends district funds and has custody of district funds.

The Deputy Fire District Treasurer assists when necessary, and in the absence of, the Fire District Treasurer.

The Fire District Treasurer and Deputy Fire District Treasurer are appointed annually, and are required to take and file an annual oath of office and surety bond.

• Acts as the chief fiscal officer of the fire district;
• Responsible for filing the Annual Financial Report and coordinating annual independent audit;
• Assures that all deposits in official depositories are properly secured and/or collateralized;
• Assure compliance in accordance with the NYS OSC reporting requirements including GASB (Governmental Accounting Standards Board);
• Responsible for maintaining all of the fire district’s fiscal books, records of receipts, orders, vouchers and cancelled checks;
• Maintains annual budget and other fiscal reports;
• Participates in the annual budgetary process;
• Performs all district banking functions, including timely monthly bank and petty cash reconciliations, deposits and disbursements including but not limited to vouchering, cutting/printing/mailing checks;
• Creates and distributes various reports such as abstract and treasury reports;
• Payroll deductions, year-end payroll overlaps, various monthly, quarterly and annual tax payments and filings, employee and employer IRA contributions, and accounting for health insurance as necessary;
• Maintains records of all time off for paid staff;
• Invests Fire District funds pursuant to the Investment Policy;
• Appropriates monies; i.e. receiving, recording, disbursing, depositing, transferring monies such as taxes received, returned checks, insurance reimbursements, etc.;
• Receives and disburses foreign fire insurance (2%) tax monies in a timely manner;
• Disburses monies only when authorized by the BoFC except when granted authority by Town Law 177;
• Responsible for oversight of all credit cards except those in possession by the Director of Purchasing, including monthly reconciliations of credit card(s), receiving proper supporting itemized receipts and invoices;
• Responsible for reviewing reconciliations of credit cards in possession of the Director of Purchasing, confirming receipt of proper documentation;
• Responsible for preparation of year-end Closing of the Books;
• Annual review and disposition of financial records according to the NYS Archives Retention and Disposition Schedule for New York Local Government Records (LGS-1).
• Any other duties as assigned by the BoFC

• A four-year degree in governmental accounting is preferred, or four years’ experience as treasurer in a government agency as work experience is acceptable;
• Must pass a criminal background check and be bondable;
• Proficient in MS Word, Excel and PowerPoint, Quick Books or other accounting software program.

• Special working conditions may include a range of circumstances from regular evening and weekend work as well as traveling to meetings and trainings, and work in all four of the District fire stations.

• The job may require moving and lifting objects weighing 35 lbs. as well as flights of stairs.