Capital Projects Asset Manager

Position Overview

The JLL Capital Projects Asset Manager serves as the primary liaison between Project Delivery Services (PDS) and JLL Facilities Management, ensuring seamless asset management and transitions from project delivery to operational management. This role acts as a single point of contact to support PDS contractors across all three regions to maintain consistency in asset capture and creation processes. This position requires a professional who can bridge the gap between project delivery with focus during design phase and construction through operational readiness while ensuring consistency and accuracy.

• Validate new assets in CMMS for accuracy
• Submit comprehensive asset information into Smartsheet, including Asset Loader Forms, O&M manuals, maintenance manuals, and warranty certificates
• Create and upload Method of Procedures (MOPs) as applicable
• Manage initiation of change management required for addition of buildings or space utilization changes

• Document required preventative maintenance schedules and identify responsible entities
• Oversee analyze of new versus existing preventative maintenance scope requirements with Facility Management and Sourcing
• Provide input for preventative maintenance work orders in Corrigo as applicable
• Coordinate review of third-party contract scope against new maintenance requirements and request vendor pricing when necessary with Sourcing

• Coordinate with contractors to compile asset information per established protocols
• Provide preliminary review of asset loaders for data consistency and accuracy
• Guide contractors on asset classification criteria for Facilities Management purposes
• Conduct physical or virtual meetings with contractors as needed
• Support data review of CMMS Assets via reporting

• Design Phase:
  Collaborate with Project Managers and Facilities Management to review assets during design drawing reviews.
• Review current asset list to identify asset removal details to capture on asset uploader form
• Construction Phase:
  Complete asset commissioning processes for larger projects and document all assets, including those added since design phase review.
• Coordinate training for FM team with responsible contractor

• Develop and implement standardized procedures to improve consistency and reduce processing times
• Collaborate with stakeholders to streamline asset capture and creation methodologies
• Create best practice guidelines and training materials to enhance contractor performance
• Continuously evaluate and refine the design phase asset review and handover process based on feedback and performance metrics

• Review CMMS Asset Loader Forms against reporting to validate asset accuracy
• Schedule and coordinate FM and technician training with FM Operations and Engineering teams

• 5+ years of experience in Project Management or Facilities Management, including asset management systems
• Strong understanding of construction, building infrastructure, and MEP systems
• Proficiency/understanding of CMMS systems and other technology systems such as Smartsheet
• Experience with preventative maintenance program development
• Excellent project coordination and communication skills
• Ability to work collaboratively across multiple regions and stakeholder groups
• Detail-oriented with strong organizational and documentation skills
• Process improvement and optimization experience

• Expected travel of 30%-40%

• The salary range for this position is $85,000 - $95,000 annually. Actual compensation will be determined based on relevant experience, skills, qualifications, and other job‑related factors as permitted by law. JLL is committed to providing a competitive total rewards package that may include base salary, discretionary bonuses, and comprehensive benefits.