Operations Coordinator SY

KIPP Capital Region is a part of a national network of high-performing public Charter Schools committed to creating joyful, academically excellent, and prepared students with the skills, ability, and confidence to pursue their paths to college, career, and beyond.

Located in both Albany and Troy, NY, KIPP Capital Region serves 2,500+ students in grades K-12 across seven schools. We believe every individual walks through the doors of schools bearing gifts. Talent. Perspective. Drive. Inspiration. So at KIPP Capital Region, we support every student and educator to see those gifts, then build the skills and confidence they need to thrive.

We are committed to furthering anti-racism, equity, and racial justice in all our efforts, and expect all of our stakeholders to participate in this work so that we can create a future without limits for our students, together.

The Operations Coordinator will support the school operations team in the day-to-day operations.

• Provide logistical support and coordination to the Director of Operations for school activities involving staff, parents, and students.
• Be the first responder to teacher calls for support in the classroom.
• Support planning and execution of school-wide events and fundraisers.
• Coordinate purchasing/distribution for materials and services (e.g., field trips, uniforms, office supplies, and teacher supplies) as the Director of Operations & Operations Manager assigns.
• Support the School Nutrition Program when needed (e.g., meal application entry, monthly meal calendar submission, daily meal count reporting, monthly compliance documentation submission, and meal balance collection).
• Aid in daily attendance procedures and works with the Registrar to ensure the accuracy of students’ daily attendance.
• Assist in achieving a high ADA by communicating attendance expectations to families and assisting in other activities. Supports all school-based communication systems (i.e., Power School).
• Organizes, secures, and maintains pristine office space and environment.

• Oversees completion of all facilities requests submitted at the school. Coordinates with janitorial day porter regarding daily janitorial needs.
• Ensure trash removal/recycling and copier requests are managed efficiently.
• Assists in preparing facilities for the upcoming school year (e.g., bulletin boards, signage)

• Builds relationships with families to keep them well-informed and support their needs.
• Translates and distributes school correspondence, including but not limited to letters, memos, and weekly bulletins.
• Assists in translating parent meetings, including Individualized Education Plan (IEP) meetings.

• Works within the student database to ensure that all students' emergency medical and contact information is up-to-date.
• Works within the student database to ensure the school has complete and current immunization records for all students.
• Ensures confidentiality and security of office space, files, and all information pertaining to students, parents, staff, and the community.
• Supports the collection of student interest forms. Assists the Registrar in managing family communication, pre and post lottery (sends interested families notifications of lottery events, sends lottery results letters to families, contacts families when student admission status changes).
• Assists in the distribution and collection of enrollment packets to families of admitted students

• Perform other duties as outlined by the Director of Operations.
• Committed to furthering anti-racism, equity, and racial justice in all our efforts, and expect all our stakeholders to participate in this work so that we can create a future without limits for our students together.
• Complies with all charter, federal, state, and local laws and regulations, including the NYS Department of Education, Department of Health, and NYS Office of Children and Family Services
• Adheres to organization policies and procedures; promotes and supports mission, vision, and values, including developing and participating in internal surveys and data collection for continuous improvement initiatives.

• High School Diploma/GED required. Bachelor's Degree from an accredited College or University is preferred.
• At least one (1) year of experience working directly with students, preferably in the charter, private, or public school environment.
• Experience in proper office procedures, including filing, answering the telephone professionally, photocopying, greeting all visitors cordially, and handling information with confidentiality.
• Prior experience working in schools and urban communities is preferred but not required.
• Ability to work a flexible schedule outside of regular business hours.
• Aptitude to create and work within an inclusive environment that honors and supports a diversity of backgrounds and…