Event Coordinator, Creative Arts​/Media

At Lumina Agency Inc, we believe that success begins with precision, creativity, and collaboration. As a forward-thinking agency specializing in business development and integrated project management, we bring clarity and innovation to every initiative we undertake. Our team is driven by excellence, fueled by strategic insight, and dedicated to delivering results that exceed expectations. Join a workplace where vision meets execution — and where your ideas can make a measurable impact.

Job Description

We are seeking a detail-oriented and dynamic Event Coordinator to join our growing team in Albany, NY. The ideal candidate will oversee event planning, coordination, and execution from concept to completion. You will work closely with clients, vendors, and internal teams to ensure every event reflects Lumina’s high standards of quality and professionalism.

Responsibilities

Coordinate all aspects of event planning, including budgeting, timelines, and logistics.

Communicate effectively with clients to understand their vision and objectives.

Collaborate with internal creative, marketing, and production teams to execute events seamlessly.

Manage vendor relationships, contracts, and on-site event operations.

Ensure all events adhere to brand standards, safety regulations, and client expectations.

Monitor post-event feedback to improve future event performance.

Qualifications

Bachelor’s degree in Event Management, Communications, Marketing, or related field preferred.

2+ years of experience in event planning, coordination, or project management.

Strong organizational and multitasking abilities with attention to detail.

Excellent communication and problem-solving skills.

Ability to work under pressure and meet deadlines in a fast-paced environment.

Proficiency in Microsoft Office Suite and project management tools.

Competitive salary package ($57,000–$59,000 per year).

Professional growth and advancement opportunities.

Supportive and creative work environment.

Comprehensive training and development programs.

Opportunity to work on high-impact events with top-tier clients.