Contract Management Specialist , Office

Duties Description The Office of Mental Health (OMH) is recruiting to fill a Contract Management Specialist 2, Grade 23, positions within the Office of Financial Management, Bureau of Procurement Enterprise Services. The Bureau of Procurement Enterprise Services (BPES) provides contract management and administrative services to 24 facilities, OMH Central Office, OMH Cook Chill Production Center, and OMH Capital Operations.

Under the direction of a Contract Management Specialist 3, perform the duties and functions of a Contract Management Specialist as well as perform higher level functions including supervision to unit staff. Duties include, but are not limited to, the following:

• Supervise staff within the Contracts and MOUS, Purchasing, MWBE/SDVOB, Logistics and Communication, Bureau Support Services, and Inventory Management units within the BPES.
• Conduct procurements utilizing appropriate procurement methodologies.
• Ensure that work conforms to agency and statewide procurement processes and policies, as well as all applicable laws, rules, and regulations.
• Ensure that deadlines and time frames established for assignments are met.
• Train new and experienced staff on all aspects of job to ensure effective job performance, as well as on new or revised laws, rules, regulations or policies.
• Coordinate and participate in the preparation of scope of work, bid quote sheets, technical/financial evaluation instruments.
• Develop and deliver training to a wide variety of audiences.
• Supervise staff in the planning and development of solicitation, contract, and documents.
• Complete staff evaluations, performance program development, timesheet approval, and other supervisory duties.
• Supervise team members in the processing and administration of a wide variety of procurement-related activities including MWBE/SDVOB reporting, SFS transactions, and Vendor Responsibility analysis.
• Utilize critical thinking and problem-solving skills to resolve issues and identify solutions.
• Develop and update templates, materials, reports, instructions, and policies and procedures.
• Prepare reports, analyses and correspondence as required.
• Keep management apprised of any possible problems or delays in processing contracts or the proper administration of contracts.
• Represent OMH in work groups and events with other NYS Agencies.
• Coordinate and review all contract documents prior to publishing, award, and submission to Control Agencies for final review and approval.
• Propose changes to existing program guidelines or as assigned, assist in the development new guidelines.

• Knowledgeable of NYS Finance Law and NYS Procurement Guidelines.
• Experience with a wide variety of procurement methodologies including RFPs, IFBS, RFQs, Single/Sole Source contracts.
• Experience conducting purchasing via Preferred Sources, OGS Centralized Contracts, and Open Market.

Candidates must be employed by New York State to be eligible to apply for this position. Candidates must have permanent status as a Contract Management Specialist 2, Grade 23, and be eligible for lateral transfer; OR be eligible for transfer via Section 52.6 or Section 70.1 of the Civil Service Law.

The Bureau of Procurement Enterprise Services is conveniently located in independent offices on the grounds of the Capital District PC at 75 New Scotland Avenue, Albany, New York. The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances.

Applicants with lived mental health experience are encouraged to apply. The Office of Mental Health embraces diversity and promotes a workplace in which individual differences are recognized, appreciated, and respected. The New York State Office of Mental Health is an equal opportunity/affirmative action employer.