Administrative Assistant

Position: Administrative Assistant 2
Duties Description Under the supervision of the Executive Assistant, the incumbent of this position will provide secretarial support to the Deputy Commissioner and Counsel and the professional staff within the Office of Legal Services (OLS). The Administrative Assistant 2 will perform the following duties: provide phone coverage to the Deputy Commissioner and Counsel and other Attorneys within the office; schedule meetings for the Attorneys;

prepare and proof-read documents and agenda, and format correspondence, memos, and bills; assist with State Records Retention schedules for OLS files; monitor Governor's Correspondence emails and draft responses when necessary; order office supplies and furniture as needed and complete PR requests in Oracle; prepare travel arrangements for OLS staff, and submit completed forms to Finance; create procedures and instructions for various office functions;

track and log subpoenas and mail received into OLS; and various other projects as needed.

Minimum Qualifications Permanent competitive service in this title or one year of permanent competitive or 55 b/c service in a title SG-13 or higher and otherwise eligible for transfer under Civil Service Law. A list of titles eligible for transfer may be found here: https://(Use the "Apply for this Job" box below)..cfm

Non-competitive Promotion (NCP)

Qualifications:

A permanent appointment may be possible pursuant to Section 52.7 of the Civil Service Law if there are three or fewer interested candidates who meet the following qualifications:
Current DCJS employee and one year of permanent competitive or 55 b/c service in the title Administrative Assistant 1, SG-11.

Additional Comments Candidates from diverse backgrounds are encouraged to apply. DCJS is an equal opportunity employer and is committed to workplace diversity, equity, and inclusion.

Please be advised that the Division of Criminal Justice Services does not currently offer sponsorship for employment visas.

REASONABLE ACCOMMODATION:
The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Diversity, Equity, and Inclusion Unit  or .

Some positions may require additional credentials or a background check to verify your identity.

Name Theresa Scrodanus

Telephone

Fax

Email Address DCJSJobs.gov

Address

Street 80 South Swan Street

Alfred

E. Smith Building

City Albany

State NY

Zip Code 12210

Notes on Applying Please send a cover letter and resume to the email address above. Please reference posting # 211500 on your cover letter.

DCJS was named to the Times Union's list of 2017 through 2025 Top Workplaces as voted on by our employees.