Office Assistant ; Stores​/Mail NY HELPS), Box OCE

Responsibilities

The New York State Education Department, Office of Cultural Education seeks to fill an Office Assistant 2 Stores/Mail position in the State Archives, State Records Center. The position is located in Albany and based at the State Office Building Campus. The State Records Center stores, retrieves, and manages inactive records for New York State agencies, housing over 230,000 boxes across three warehouses.

Last year, staff retrieved roughly 7,000 boxes to satisfy agency requests, shelved 7,500 newly transferred boxes, and moved 7,000 boxes eligible for destruction. Boxes average 35–40 pounds.

• Supervise lower‑level clerical staff.
• Supervise warehouse activities related to the intake, shelving, retrieval, and departure of record boxes for State agency requests, monthly dispositions, and special projects; perform relevant data entry in the inventory management system.
• Assign and check completed data entry work in the inventory management system or other tools.
• Safely load and unload record boxes on and off delivery trucks and move boxes within the warehouse using electric pallet jacks, ensuring staff perform tasks safely and efficiently.
• Operate a box truck and van to pick up, deliver, and move record boxes.
• Assist staff with warehouse activities related to the intake, shelving, retrieval, and departure of record boxes.
• Oversee scheduling and delivery of new record boxes into the State Records Center; work with State agencies to ensure boxes are properly packed, labeled, and palletized.
• Provide support to staff and State agencies in the use of the new inventory management system (Gimmal Physical).
• Monitor the State Records Center building for issues of concern and report them to the supervisor and OGS building staff as appropriate.
• Perform other clerical tasks as assigned.

• One year of experience where most of the work time was spent performing activities related to mail receipt, mail distribution, storage, and stores keeping.

• One year of permanent competitive or 55b/c service as an Office Assistant 2 (Stores and Mail).
• One year of permanent competitive or 55b/c service in a title SG‑7 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.
• For 55b/c appointment: possess a current 55b/c eligibility letter and meet one of the following:
  - One year of experience in mail receipt, mail distribution, storage, and stores keeping; or
  - Current NYS Department of Education employee with one year of permanent competitive or 55b/c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher.

• Maximum salary of $52,413 based on annual performance advances.
• Thirteen paid holidays annually.
• Thirteen days of paid vacation leave in year one, increasing to 20+ days with additional years of service.
• Five days of paid personal leave annually.
• Thirteen days of paid sick leave annually for PEF/CSEA and eight days for M/C.
• Annual professional and educational leave opportunities.
• Health‑care benefits for employees and dependents.
• Family dental and vision benefits at no additional cost.
• Enrollment in the New York State pension system or Optional Retirement Defined Contribution Plan with 8% salary match (eligibility applies).
• NYS Deferred Compensation and a 403(b) Optional Retirement Savings Plan.
• Paid parental leave for all employees and paid family leave (M/C only).
• Public Service Loan Forgiveness (PSLF).
• Various life insurance options.

Qualified candidates should submit a resume and letter of interest by March 23, 2026 to ocejobs (email submissions are preferred). Include the Box number (OCE-1561/26306) in the subject line and cover letter. Links to application materials will not be accepted.

Applicants must indicate how they meet the minimum qualifications in their resume. Failure to demonstrate qualification may result in disqualification.

New York State Education Department (NYSED) is an equal opportunity/affirmative action employer. NYS Human Rights Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, gender identity, prior conviction records, prior arrests, youthful offender adjudications, or sealed records.