Administrative Assistant

Role:
Senior Administrative Assistant

Location:

Beaverton, OR 7+ Months Contract WHO YOU’LL WORK WITH

The Senior Administrative Assistant will partner closely with senior technology leaders across Global Technology, providing high‑impact administrative and operational support that enables effective leadership, decision‑making, and team performance. In this role, the assistant will work day‑to‑day with leaders’ extended teams, cross‑functional partners, and a broader community of Administrative Assistant team members, collaborating to ensure seamless coordination, coverage, and shared best practices.

The role requires strong relationship‑building skills, adaptability, and the ability to navigate a highly matrixed, fast‑paced global environment while modeling CLient’s culture and values.

We’re looking for a Senior Administrative Assistant who has a proven ability to work in a fast‑paced, results‑oriented environment. You have a high learning agility, strong organization skills and high attention to detail. Having strong communication and time management skills, you are able to prioritize across multiple tasks, set expectations across a variety of stakeholders and take initiative to follow‑through on requests through completion.

You can work independently or as part of a team and know how to adapt your style to most efficiently and effectively support the leaders and businesses you are lined up against.

• Bachelor's degree in business or related field. Will accept any suitable combination of education, experience and training
• Minimum of 3 years of administrative work experience required
• Ability to work and communicate effectively with a variety of personalities including senior level executives
• Proven ability to work effectively in a fast‑paced, results‑oriented, team environment with times of high ambiguity
• Proven ability to organize, prioritize and appropriately handle highly confidential and sensitive information
• Ability to work independently and take initiative to follow‑through on requests until completion with a high attention to detail
• Previous experience working with and tracking budgets is strongly preferred
• Proficiency in Microsoft Office Suite (MS Outlook, PowerPoint, Word and Excel) and virtual meeting tools (Zoom / MS Teams). Experience with Keynote a plus, not required. Experience with AI tools like Chat GPT or Microsoft Copilot a plus, not required.
• Previous CLient work experience is a plus
• Ability to occasionally work outside of core business hours

You’ll perform a wide range of administrative duties for a diverse team of people and/or leaders with a variety of management styles. These duties will include but not limited to the following:

• Complex Calendar Management: Scheduling appointments, meetings, and conferences for the leaders you support, managing conflicts and coordinating with other teammates and leaders as required
• Booking Travel Arrangements: Booking flights, accommodations, and transportation for leaders you support, including managing itineraries and necessary documentation.
• Planning Meetings and Events: Securing event space as necessary and handling any budgeting, catering, agenda planning, scheduling, reminders, and working with external parties as needed.
• Preparing Expense Reports, tracking budgets and purchase orders: Preparing expense reports, tracking budgets, and processing invoices or purchase orders for vendors as required.
• Document Preparation & Organization: Producing, editing and reformatting documents and email correspondence. This could include but will not be limited to updating organizational charts, creating high quality graphic and text PowerPoint or Keynote presentations, and/or team session agendas/work session run of shows.
• Communications – Under the leader’s direction, write, contribute and/or edit draft communications, involve appropriate stakeholders and gain final approval. May manage distribution lists and send communications on the leader’s behalf.
• Coordinate Team Space Planning, Workspace and/or Equipment Moves: Partner with the appropriate stakeholders to organize individual or departmental…