Office Assistant ; Stores​/Mail NY HELPS), Box OCE

Position: Office Assistant 2 (Stores/Mail), (NY HELPS), Box OCE-1561/26306
Duties Description The New York State Education Department, Office of Cultural Education seeks to fill an Office Assistant 2 Stores/Mail position in the State Archives, State Records Center. The position is located in Albany and based at the State Office Building Campus. The State Records Center stores, retrieves, and manages inactive records for New York State agencies. The Records Center stores over 230,000 boxes of records in three different warehouse locations.

Last year, staff retrieved roughly 7,000 boxes to fill agency requests; shelved 7,500 newly transferred boxes; and pulled 7,000 boxes eligible for destruction. Boxes of records weigh 35-40 pounds on average. Duties of the position include:

• Supervise lower-level clerical staff;

• Supervise warehouse activities associated with the intake, shelving, retrieval, and departure of record boxes for State agency requests, monthly dispositions, and special projects; perform relevant data entry work in inventory management system;

• Assign and check completed data entry work in inventory management system or other tools;

• Safely load and unload record boxes on and off delivery trucks and move boxes within the warehouse using electric pallet jacks, as needed; also ensure that staff perform these tasks safely and efficiently;

• Operate a box truck and van to pick up, deliver, and move record boxes;

• Assist staff with warehouse activities related to the intake, shelving, retrieval, and departure of record boxes;

• Oversee the scheduling and delivery of new record boxes into the State Records Center; work with State agencies to ensure that boxes are properly packed, labelled, and palletized;

• Provide support to staff and to state agencies in the use of new inventory management system (Gimmal Physical);

• Monitor State Records Center building for issues of concern and report them to supervisor and OGS building staff as appropriate; and

• Perform other clerical tasks, as assigned.

Minimum Qualifications

MINIMUM QUALIFICATIONS:

NY HELPS
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination.

Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE

MINIMUM QUALIFICATIONS:

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:

• One year of experience where most of the work time was spent performing activities related to mail receipt, mail distribution, storage, and stores keeping.

PROMOTION:
Current State employees must have one year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://(Use the "Apply for this Job" box below)..

COMPETITIVE

MINIMUM QUALIFICATIONS:

Reassignment:
Candidates must have one year of permanent competitive or 55b/c service as an Office Assistant 2 (Stores and Mail).

Section 70.1 Transfer:
Candidates must have one year of permanent competitive or 55b/c service in a title SG-7 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.

For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website. .cfm

55b/c Appointment:
This position is eligible for 55b/c designation and candidates with 55b/c eligibility are…