Office Assistant ; NY HELPS

Position: Office Assistant 2 (NY HELPS) - 32628
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Review Vacancy

Date Posted 03/09/26

Applications Due
03/23/26

Vacancy ID211191

* Basics

* Schedule

* Location

* Job Specifics

* How to Apply

NY HELPYes

Agency Health, Department of

Title Office Assistant 2 (NY HELPS) - 32628

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade
09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary Range From $42641 to $52413 Annually

Employment Type

Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address The Division of Family Health/ Bureau of Administration - Administrative Unit

Corning Tower, Empire State Plaza, 8th Floor

City Albany

StateNY

Zip Code
12237

Duties Description The Office Assistant 2 position will work in the Bureau of Administration (BOA), within the Division of Family Health (DFH), that oversees the administrative and fiscal processes for all contracts and payments that go through the NYS Department of Health and Health Research, Inc. This position will work closely with contract managers by completing the data entry of vouchers into the Statewide Financial System (SFS).

Duties include, but are not limited to, reviewing voucher-related documentation and correspondence as provided by contract managers, identifying missing information, completing the required data entry into SFS with a high level of accuracy, communicating the need for approvals to respective agency approvers, tracking progress of voucher from entry through to payment, and upon payment archiving related documentation in an online file system.

Minimum Qualifications NY HELPS:
One year of clerical experience.

Transfer Opportunity:
Current NYS employee with one year or more of permanent or contingent-permanent, competitive service as an Office Assistant 2 G-9, OR a NYS employee with one year or more of permanent or contingent- permanent, competitive service in a position allocated to a salary Grade 7 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

Preferred Qualifications:

Experience working with numbers, ideally as part of a finance team. Experience using the New York Statewide Financial System (SFS). Proficiency in the use of Microsoft Suite tools including Excel, Word, and Teams. Experience working in a high volume fast paced work environment. Excellent organizational, written, and verbal communication skills.

Additional Comments Full-time, contingent permanent, compettive appointment. Transfer Candidates may be asked for their social security number to verify eligibility.

This position is part of the NYS HELPS program. No examination is required.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

* Holiday & Paid Time Off

* Public Service Loan Forgiveness (PSLF)

* Pension from New York State Employees' Retirement System

* Shift & Geographic pay differentials

* Affordable Health Care options

* Family dental and vision benefits at no additional cost

* NYS Deferred Compensation plan

* Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds

* And many more...

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health's Mission, Vision, Values and Strategic Plan, please…