Executive Secretaries and Administrative Assistants

Job Description

Pay Range: $20hr - $24hr

• High School Diploma or equivalent.
• Minimum two years of experience working in a professional office setting.
• Strong knowledge of Microsoft Office applications including Word, SharePoint, and Excel.
• Ability to enter and extract data from electronic databases.
• Strong organizational and multitasking abilities.
• Ability to work independently and collaboratively in a team environment.

• Experience providing high-level administrative support to senior staff.
• Experience handling office communications including phone calls, mail, and documentation.
• Experience maintaining paper and electronic filing systems.
• Experience preparing reports, letters, and official correspondence.
• Experience working in a fast-paced and high-volume office environment.

• Provide high-level administrative support to senior staff.
• Answer phone calls related to policies or procedures and direct inquiries to appropriate staff.
• Schedule and coordinate meetings for senior staff.
• Receive and process incoming mail and fax documents.
• Perform photocopying and document management tasks.
• Maintain paper and electronic filing systems.
• Prepare letters and documentation.
• Close incident and complaint reports as required.
• Perform daily office operational tasks as required by senior management.
• Handle ad hoc assignments as priorities change.
• I’d like the candidate to please assist other support staff when needed.

• Strong attention to detail and dependability.
• Ability to multitask and adapt to shifting priorities.
• Strong written and verbal communication skills.
• Knowledge of business communication, grammar, punctuation, and spelling.

• Office administration and management.
• Microsoft Office Suite including Word, Excel, and SharePoint.
• Data entry and database management.
• Document preparation and report organization.
• Meeting coordination and scheduling.

• Certification in Microsoft Office products preferred.
• Familiarity with Statewide Financial System preferred.
• Knowledge of Health Commerce System preferred.
• Experience with Department of Health platform software preferred.
• Knowledge of computer information systems and programming preferred.