Office Administrator

Job Title:
Office Manager - R&D Facility

This position is responsible for payroll, human resources, accounting, and office management for a small start-up R&D facility located in Albany, New York. The role reports to a Senior Executive and provides administrative support to company executives.

• Provide administrative support to company executives.
• Perform daily office tasks such as scanning, printing, organizing, reconciling, managing work orders, and ordering supplies.
• Track inventory and order maintenance parts.
• Prepare purchase order documents for procurement items.
• Monitor facilities and act as a liaison with the building manager.
• Support staff in day-to-day operations.
• Manage various reports, invoices, and files.
• Interact with customers and internal contacts.
• Manage accounts receivable including invoicing, payment tracking, collections, and physical bank deposits.
• Handle accounts payable by entering bills, scanning documents, communicating with vendors, and processing bill payments.
• Prepare financial statements and various managerial reports.
• Monitor and analyze cash flow and report cash positions to executives.
• Maintain employee records and process weekly payroll through an external payroll vendor (ADP).
• Compile and analyze financial data related to R&D activities for tax credit claims.
• Coordinate with R&D departments to ensure accurate tracking and documentation of qualifying research expenditures.
• Prepare reports and supporting documentation for R&D tax credit filings.
• Support audits and inquiries related to R&D tax credits and financial reporting.

• 3-5 years of experience in accounting; CPA preferred.
• Bachelor’s Degree in business related area or Associate’s Degree with 5 years of experience in a similar role.
• Experience with Net Suite ERP or similar accounting systems.
• Experience with inventory reconciliations, roll forwards, and financial accounting impact of sales and inventory related transactions.
• Experience with invoicing and accounts payable/receivable management.
• Understanding of payroll processes and tax regulations.
• Experience with payroll and time and attendance software; ADP preferred.
• Proficiency in MS Word, Excel, and Outlook.
• Strong written and verbal communication skills.

• Past working experience with an international company is a plus.
• Experience in the semiconductor industry is advantageous.

The role is based onsite in Albany, NY, with work hours from Monday to Friday. This position is within a start-up company in the semiconductor industry, offering strong growth prospects for 2026 and room for advancement into Senior administrative roles.

This is a Permanent position based out of Albany, NY.

The pay range for this position is $90,000.00 - $/yr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:
This is a fully onsite position in Albany, NY. Final date to receive applications:
This position is anticipated to close on Mar 13, 2026.

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccom for other accommodation options.