Program Assistant

Job Description:

The State University of New York System Administration, located in Albany, New York, seeks a Program Assistant for the System-wide Supplier Diversity Program.

The System-wide Supplier Diversity Program is responsible for ensuring SUNY's compliance with Executive Law Article 15-A for New York State certified Minority- and Women-owned Business Enterprises (MWBEs) and Veterans Service Law Article 3 for New York State certified Service-Disabled Veteran-Owned Businesses (SDVOBs).

Under direction of the System-wide Supplier Diversity Program Director, the selected incumbent will monitor and evaluate System-wide Supplier Diversity Program compliance; be the designated Supplier Diversity Campus Coordinator for System Administration; and assist the System-wide Supplier Diversity Program Director in further growth and development of the program.

Specific duties and responsibilities include, but are not limited to:

• Monitor and evaluate System-wide compliance with SUNY procedures 7557 and 7564, NYS Executive Law 15A, and Veterans Service Law Article 3 by utilizing the New York State Contract System (NYSCS), Business Intelligence (BI) and other internal programs.
• Provide individualized and System-wide training, and respond to campus inquiries, regarding SUNY Supplier Diversity program compliance.
• Perform all responsibilities as the System Administration Supplier Diversity Campus Coordinator, in accordance with SUNY Procedures 7557 and 7564, including but not limited to:
  • Assessing procurements for goal requirements
  • Performing outreach to MWBE/SDVOBs
  • Evaluating MWBE/SDVOB utilization plans
  • Ensuring contracts are locked in accurately and in a timely manner
  • Monitoring contracts towards completion of MWBE/SDVOB goals
  • Assessing and preparing waiver packages as necessary
  • Completing quarterly data reconciliation
• Ensure adherence to diversity and best practices and provide the highest standard of customer service to all stakeholders.
• Participate in weekly, monthly and quarterly office, interdepartmental and system-wide meetings and/or webinars, as required.
• Attend outreach events, conferences, and training as required.
• Complete projects, tasks and other duties as assigned by the Director.

Requirements:

Required Qualifications:

• Bachelor's degree.
• Demonstrated experience, preferably in state government, in combination of MWBE and/or SDVOB, contract administration, regulatory compliance, public administration, community outreach, and/or construction.
• Working knowledge of Microsoft Office, intermediate level knowledge of Excel.
• Excellent verbal and written communication skills.
• Excellent organizational skills.

Preferred Qualifications:

• Advanced knowledge of the New York State Contract System (NYSCS).
• Working knowledge of Business Intelligence and the SUNY Financial Management System.
• Working knowledge of NYS Procurement requirements.

Additional Information:

• Must be currently authorized to work in the United States on a full-time basis. VISA sponsorship is NOT available for this position.
• Salary is dependent on a variety of factors, including but not limited to, experience, education, training, and certifications. The range for this position is $58,000-$65,000 annually.
• State
  
  Title:
  
  Senior Staff Assistant (SL-3) and is part of the United University Professions Union.
• Excellent Benefit Package which includes: NYS health insurance, free dental and vision coverage, competitive retirement options, tuition assistance, parental leave at full pay, and generous vacation, sick, and holiday time. Generous amount of time off: 13 days of paid holidays per year; 15 days of vacation and 15 days of sick time accrued for the first year of employment. Then increases thereafter.
  
  Please see our UUP benefits summary for additional information.
• This position will be based in Albany, NY.

SUNY System Administration Benefits:

• SUNY System Administration provides an outstanding and comprehensive benefits package to support you and your family through the many life changes you may experience while you work for SUNY. Our nationally recognized benefits include:
• Retirement:
  The choice between a fully funded pension plan and a self-driven defined contribution plan, along with two supplemental plans to increase your ability to save for retirement.
• Health Insurance:
  Several health insurance options at an affordable cost that provide full coverage without mandatory deductibles.
• Time Off:
  Paid time off with separate vacation and sick leave accruals up to 21 days a year for each category.
• Additional paid leave policy options for childbirth, adoption, elder care, and other family care situations.
• Flexible Working Arrangements:
  Flexible working arrangements, including hybrid schedules, are available depending on position.
• Explore our full benefits offerings here:(Use the "Apply for this Job" box below)./benefits

Application Instructions:

Interested candidates are invited to apply online. Please submit a cover letter, resume and four professional references when applying. The review of applications will begin immediately and…