Office Assistant ; NY HELPS - Albany

The New York State Department of Agriculture and Markets is seeking an Office Assistant 2 to join the Division of Agricultural Development in Albany. The Office Assistant 2 will be responsible for preparing, processing, and reviewing voucher records to assess the presence of any missing invoices and supporting documents. Additional duties include but are not limited to evaluating forms and food products for program eligibility and collaborating with other program personnel;

managing a shared inbox to track submitted vouchers and their progress; effectively communicating with contractors regarding submission issues; and assisting program staff in editing and developing program materials.

This Office Assistant 2 is a permanent, office-based position conveniently located in our headquarters at 10B Airline Drive in Albany, NY. We are located near the Albany International Airport and Wolf Road and provide ample free parking. This is a full-time position working 37.5 hours per week, Monday-Friday. Opportunities for telecommuting may be available in accordance with the agency’s Telecommuting Program Guidelines.

The starting salary for the Office Assistant 2 is $42,641/ year, and the hiring salary for the CSEA salary grade (SG) 9.

The candidate appointed to the Office Assistant 2, SG-9, will be eligible to participate in the New York State Performance Evaluation Program. Through this program, employees receive yearly performance evaluations. Performance advances are payable to CSEA employees whose base annual salary is below the job rate for their current position and who were rated "Satisfactory" or its equivalent on their yearly performance evaluation.

Performance advance payments are added to an employee's annual salary. Over time, yearly performance advances may lead to the SG-9 job rate salary of $52,413/ year!

This is a CSEA-represented position that offers excellent benefits! Benefits include but are not limited to inexpensive Health Insurance options, free dental and vision coverage, NYS Pension Plan membership, and generous paid time off. Within the first year, you are eligible for 5 days of personal time, 13 vacation days, 13 sick days, and 13 paid holidays!

When a NY HELPS title can be filled with both promotion and open-competitive candidates and the promotion eligible list is exhausted or does not exist, a NY HELPS appointment can be made in the following ways:

A NY HELPS appointment may be made for a qualified employee in a direct-line, lower-level promotion title.

Direct-line lower-level promotion title NY HELPS

Qualifications:

The direct line field is comprised of a single title that is the immediate lower-level title to the title being filled. This requires one year of permanent, contingent-permanent, or 55 b/c service as an Office Assistant 1, SG-6.

If there are fewer than 3 interested, qualified internal candidates in the direct-line lower-level promotion title then:

Candidates may be eligible for a NY HELPS Open-Competitive appointment to Office Assistant 2 if they meet the open-competitive NY HELPS qualifications, or the qualifications listed on the most recent examination announcement for the Office Assistant 2 title.

Open
- Competitive NY HELPS

Qualifications:

One year of clerical experience.

Office Assistant 2 Examination Announcement

Qualifications:

One year of permanent, competitive service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at:
Office Assistant 2 Qualifying Title List .

NY HELPS Program:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights…