Administrative Assistant ;Trainee 1 & 2; NY HELPS

Overview

Administrative Assistant 1;
Trainee 1 & 2 (NY HELPS)

Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany's broad mission of excellence in undergraduate and graduate education, research and public service engages 17,300 diverse students in eight schools and colleges across three campuses. Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City and the Adirondacks.

Vacancy #: WF250106

Apply by: February 13, 2026

Title: Administrative Assistant 1;
Trainee 1 & 2 (NY HELPS)

Location: Educational Opportunity Program

Grade: CSEA SG-11

Hours: Options Below:
Academic Year 8:30am-4:30pm (Summers 8:00am-4:00pm) ½ hour lunch AY; ½ hour lunch Summer. Academic Year 9:00am-5:00pm (Summers 8:00am-4:00pm) ½ hour lunch AY; ½ hour lunch Summer

NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):

• Administrative Assistant Trainee 1 (Non-Statutory Equated Salary Grade
  8) 2 YEAR Traineeship / coursework requirements:
  Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
• Administrative Assistant Trainee 2 (Equated Grade 10) 1 YEAR Traineeship / coursework requirements:
  One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
• Administrative Assistant 1, (Salary Grade 11) NO Traineeship / no coursework requirements:
  Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
• Substitution:
  Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
• * Your degree must have been awarded by a college or university accredited by a recognized accrediting agency. If your degree was awarded outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://(Use the "Apply for this Job" box below). Candidates are responsible for the evaluation fee.

COMPETITIVE MINIMUM QUALIFICATIONS (NON-NY HELPS):

• Successful completion of 52 weeks of service as an Administrative Assistant Trainee 2 and completion of the four core administrative support courses AND completion of the four elective administrative support courses, as designated by the agency OR Reachable on an appropriate eligible list and/or eligible to transfer and successful completion of the four core administrative support courses AND completion of four elective administrative support courses, as designated by the agency.
• Have a current permanent appointment with 1 year of service as an Administrative Assistant 1 OR be a former state employee eligible for reinstatement consideration (previous permanent service in the Secretary 1 title eligible for reinstatement to the title of Administrative Assistant 1; previous permanent service in other qualifying titles requires completion of core and/or elective administrative competency coursework prior to appointment above Trainee level
  1).
• Administrative Assistant Trainee Level 1, Equated Salary Grade 8: 2 Year Traineeship leading to SG-11;
  Reachable on an appropriate eligible list and/or be a current state employee eligible to transfer to the grade 8 traineeship.
• Administrative Assistant Trainee Level 2, Equated Salary Grade 10: 1 Year Traineeship leading to SG-11;
  Successful completion of 52 weeks of service as an Administrative Assistant Trainee 1 AND completion of the four core administrative support courses; OR Reachable on an appropriate eligible list or eligible to transfer AND completion of the four core administrative support courses.
• May be filled from a mandatory reemployment list if one is in effect at the time of appointment.
• Any resumes received that do not meet the above requirements as described will be deemed unqualified.

• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role
• Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements.
• Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three year period. Please refer to the following website for the complete Annual Security Report ("Clery…