Graduate Assistant Office Secretary

Position: Graduate Assistant for the Office of the Secretary
Job Description:

The SUNY Office of the Secretary is seeking a motivated and detail-oriented graduate assistant to support board and shared governance at SUNY System Administration. This role is ideal for a student interested in policy, public service, history, law, or higher education. Under the direction of the Secretary to the Board of Trustees, the intern/graduation assistant will gain hands-on experience in supporting large-scale meetings, education law, and communications.

Key Responsibilities:

• Assist in maintaining and updating databases.
• Support meeting preparation through material development and editing as well as assisting with scheduling, note taking, and follow-up communications.
• Help coordinate the Board's strategic calendar.
• Compile media folders.
• Assist with documentation and organization of pre- and post-Board Meeting materials.

Anticipated Learning Outcomes:

By the end of the internship, the student will be able to:

• Demonstrate an understanding of Board and Shared Governance best practices.
• Communicate professionally with internal and external stakeholders.
• Manage projects using shared tools, such as Microsoft Suite, Board Effect, and timelines.

Requirements:

Required Qualifications:

• Currently enrolled as a graduate student at a SUNY campus.
• Strong written and verbal communication skills.
• Reliable, organized, and detail-oriented.
• Ability to work independently and take initiative when appropriate.
• Proficiency with Microsoft Office.
• Familiarity with web editing.

Additional Information:

Hours are flexible. Typically averaging 20 hours per week. Paid Positions:
Undergraduate students $16.00/hour:
Graduate students $18.00/hour.

Application Instructions:

State University of New York System Administration is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or retaliation.