Office Assistant

Overview

Provide general support to Office Services and Micro Records staff units as needed. Perform various clerical or office operations tasks such as reviewing, filing, scanning and sending documents and verifying accuracy of data from scanned documents.

• Load, unload or assist others in unpacking materials and/or unloading supplies, equipment, and/or furniture, requiring lifting up to 50 pounds.
• Assist in moving, assembly and disassembly of office furniture (e.g., cubicles, workstations, tables, chairs, cabinets, etc.).
• Catalog and route excess supplies and equipment to State Surplus per Office of General Services guidelines.
• Respond to help desk requests for various supplies and/or other needs throughout the agency.
• Distribute general office supplies when requested.
• Maintain files, correspondence, documents, records, and materials pursuant to guidelines and regulations.
• Contact various internal and external parties to obtain or clarify information as directed.
• Assist in gathering or compiling data for reports, tables, or other products.
• Take periodic physical inventory and maintain perpetual inventory records.
• Assist as needed in the daily assignments of Micro Records.
• Assist as needed in the daily work of the mailroom.
• Perform other duties as assigned.

• Minimum Qualifications:
  
  Proficiency in verbal and written communication skills, organizational skills.
• Ability to work independently and in teams to carry out tasks to completion.
• Excellent problem-solving and critical thinking skills.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask, prioritize tasks, in a fast-paced environment.
• Ability to lift up to 50 lbs on occasion.
• Proficiency in Microsoft Office Suite and Webex.

NYS is an equal opportunity employer.

• Generous benefits package, worth 65% of salary, including:
• Holiday & Paid Time Off
• Thirteen (13) paid holidays annually, plus two (2) floating holidays.
• Up to Thirteen (13) days of paid vacation leave annually.
• Up to Five (5) days of paid personal leave annually.
• Up to Thirteen (13) days of paid sick leave annually for CSEA or PEF; up to eight (8) days of paid sick leave annually for M/C.
• Up to three (3) days of professional leave annually to participate in professional development.
• Health Care Benefits:
  Eligible employees and dependents can pick from a variety of affordable health insurance programs.

Additional Benefits:
Family dental and vision benefits at no additional cost.

New York State Employees’ Retirement System (ERS) Membership

NYS Deferred Compensation

Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds

Public Service Loan Forgiveness (PSLF)

And many more. PSLF:
The Public Service Loan Forgiveness (PSLF) Program allows public service employees to have the remaining balance on direct loans forgiven after 120 qualifying payments are made under an accepted repayment plan while working full-time for an eligible employer. New York State is an eligible employer. More information is available at (Use the "Apply for this Job" box below)..