Administrative Assistant​/Trainee​/Trainee ; NY HELPS

Position: Administrative Assistant 1/Trainee 1/Trainee 2 (NY HELPS)
Duties Description This position is assigned to the Personnel Bureau, Employee Benefits Unit. Under the supervision and direction of higher-level administrative staff, duties will include but are not limited to:

• Coordinate and hold new-hire orientations and process all associated paperwork.

• Review and process insurance related paperwork, includes tracking to ensure documents are received within the appropriate deadlines.

• Process accrual requests for employees transferring to/from the agency.

• Initialize new or returning employees in LATS.

• Facilitate and monitor worker compensation claims.

• Other clerical duties as assigned

Minimum Qualifications

Minimum Qualifications:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open competitive minimum qualifications for this position. The qualifications are:

Promotional:

Administrative Assistant Trainee 1:
One year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Only the titles listed are qualifying: https://(Use the "Apply for this Job" box below)..cfm

Administrative Assistant Trainee 2:
One year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher AND documentation of agency-approved completion of the four core administrative support courses or their equivalency:
Microsoft Word Basics, Customer Service, the Organized Office Worker, and Successful Business Writing.
Only the titles listed are qualifying: https://.cfm

Administrative Assistant 1:
One year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher AND documentation of agency-approved completion of the four core administrative support courses or their equivalency:
Microsoft
Word Basics, Customer Service, the Organized Office Worker, and Successful Business Writing AND successful completion of four elective administrative support courses.
Only the titles listed are qualifying: https://.cfm

The following four administrative support core courses are mandatory and should be completed before advancement to the Administrative Assistant Trainee 2:
Microsoft Word Basics, Customer Service, Organized Office Worker, and Successful Business Writing.

In addition, successful completion of the four elective administrative support courses is mandatory before advancement to the full level Administrative Assistant 1.

Failure to complete the required Traineeship-Coursework Requirements prior to completion of the traineeship will result in a termination from the position.

Open Competitive:

Administrative Assistant Trainee 1:
Six months of experience
* in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee 2.

Administrative Assistant Trainee 2:
One year of experience
* in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 2 you will advance to the full level of this title without further examination.

Administrative Assistant 1:
Two years of experience
* in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

* Substitution:
Certificat…