Secretary to Principal​/CSE

Overview

Civil Service Class
:
Menands School

Title:

Secretary to the Principal/CSE

Job Breakdown: Secretary to the Principal (5.5 hours per day) and CSE Secretary (2 hours per day)

Specifications: 12 month position, 7:30 am - 3:30 pm inclusive of a 30 minutes paid lunch, eligible for benefits/insurance buy-out, starting minimum salary $48,000, paid vacation, sick and personal days

• Teacher Attendance: subsystem management, management building sub calendar, leave slip input, communicate assignments to subs
• Principal Clerical:
  Organize and schedule teacher evaluations
• Prep test packet/coordination of distribution/collection and return of materials
• Copy and distribute flyers, letters, student envelopes, summer mailings
• Print and distribute/mail progress reports, report cards and NWEA reports
• Enter and update student information in student management system
• Confirm and receive end of the year checklists and items from checklist
• Manage the calendar of the principal, including scheduling of meetings
• Compile and update club lists
• Parent Square and subscription management
• Review student agenda information with admin, order agendas distribute agendas
• Administrative maintenance requests
• Other duties as assigned
• CSE Secretary:
  Schedule and coordinate CSE, CPSE, and Section 504 meetings and maintain calendars and schedules for the PPS Coordinator
• Prepare, distribute, and track meeting notices, correspondence, and required documentation using district templates and guidance
• Track and monitor special education timelines (evaluations, annual reviews, reevaluations, and amendments) under administrative direction
• Maintain accurate, organized, and confidential student records, including IEPs and related documentation, in accordance with FERPA
• Enter, update, and maintain student information in special education management systems (e.g., Frontline)
• Serve as a point of contact for families, staff, and outside agencies regarding scheduling, paperwork, and procedural questions
• Assist with the preparation and organization of records for audits, state monitoring, and due process proceedings
• Prepare reports, correspondence, spreadsheets, and other clerical materials as requested