Graduate Assistant Office Secretary

Location: Albany, NY Category: Student Assistant Positions Posted On: Wed Jan 14 2026

The SUNY Office of the Secretary is seeking a motivated and detail-oriented graduate assistant to support board and shared governance at SUNY System Administration. This role is ideal for a student interested in policy, public service, history, law, or higher education. Under the direction of the Secretary to the Board of Trustees, the intern/graduation assistant will gain hands‑on experience in supporting large‑scale meetings, education law, and communications.

• Assist in maintaining and updating databases.
• Support meeting preparation through material development and editing as well as assisting with scheduling, note taking, and follow‑up communications.
• Help coordinate the Board's strategic calendar.
• Compile media folders.
• Assist with documentation and organization of pre‑ and post‑Board Meeting materials.

• Demonstrate an understanding of Board and Shared Governance best practices.
• Communicate professionally with internal and external stakeholders.
• Manage projects using shared tools, such as Microsoft Suite, Board Effect, and timelines.

• Currently enrolled as a graduate student at a SUNY campus.
• Strong written and verbal communication skills.
• Reliable, organized, and detail‑oriented.
• Ability to work independently and take initiative when appropriate.
• Proficiency with Microsoft Office.
• Familiarity with web editing.

Hours are flexible. Typically averaging 20 hours per week. Paid Positions:
Undergraduate students $16.00/hour:
Graduate students $18.00/hour.