Office Assistant ; NY HELPS

Position: Office Assistant 2 (NY HELPS)
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Review Vacancy

Date Posted 01/16/26

Applications Due
01/31/26

Vacancy ID207609

* Basics

* Schedule

* Location

* Job Specifics

* How to Apply

NY HELPYes

Agency Attorney General, Office of the

Title Office Assistant 2 (NY HELPS)

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade
09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary Range From $42641 to $52413 Annually

Employment Type

Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Office of the New York State Attorney General - Civil Recoveries Bureau

The Capitol

City Albany

StateNY

Zip Code
12224

Duties Description This position is within the Litigation Bureau.

Duties include:

* Input various case information and documents in the case management system; ascertain information maintained on the system concerning matters handled in the office.

* Review emails sent to the Albany Litigation Bureau mailbox and make sure they are provided to the appropriate staff.

* Promptly scan incoming Court Decisions and Orders and save them into a bureau directory for decisions.

* Enter a variety of case information and activities into the Litigation Bureau's computerized case management system.

* Date stamp incoming mail to the Bureau. Distribute incoming correspondence, decisions, orders, court papers, etc., to appropriate staff within the bureau on a daily basis.

* Identify incoming correspondence, documents, and court papers related to new cases received in the office and follow procedures in place for the creation of a new file, (i.e., creation of a new file folder, and dissemination to appropriate staff once a new file has been created).

* Answer incoming phone calls to the general/main phone line of the Litigation Bureau.

* Make court runs to local courthouses to deliver and file documents or pick up documents when required.

* Coordinate the repair and maintenance of copiers/printers/fax machines, and order supplies for these machines.

* Order all supplies available from our warehouse and ensure that the items are stored in a proper manner.

* Perform other duties as assigned.

* Input various case information and documents in the case management system; ascertain information maintained on the system concerning matters handled in the office.

* Review emails sent to the Albany Litigation Bureau mailbox and make sure they are provided to the appropriate staff.

* Promptly scan incoming Court Decisions and Orders and save them into a bureau directory for decisions.

* Enter a variety of case information and activities into the Litigation Bureau's computerized case management system.

* Date stamp incoming mail to the Bureau. Distribute incoming correspondence, decisions, orders, court papers, etc., to appropriate staff within the bureau on a daily basis.

* Identify incoming correspondence, documents, and court papers related to new cases received in the office and follow procedures in place for the creation of a new file, (i.e., creation of a new file folder, and dissemination to appropriate staff once a new file has been created).

* Answer incoming phone calls to the general/main phone line of the Litigation Bureau.

* Make court runs to local courthouses to deliver and file documents or pick up documents when required.

* Coordinate the repair and maintenance of copiers/printers/fax machines, and order supplies for these machines.

* Order all supplies available from our warehouse and ensure…