Office Assistant , Office

Position: Office Assistant 1, Central Office;
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Review Vacancy

Date Posted 01/09/26

Applications Due
01/26/26

Vacancy ID206851

* Basics

* Schedule

* Location

* Job Specifics

* How to Apply

NY HELPYes

Agency Mental Health, Office of

Title Office Assistant 1, Central Office;

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade
06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary Range From $36232 to $44828 Annually

Employment Type

Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address NYS Office of Mental Health

75 New Scotland Avenue

City Albany

StateNY

Zip Code
12208

Duties Description The Office of Mental Health (OMH) is recruiting to fill an Office Assistant 1, Grade 6, position in the Bureau of Procurement Enterprise Services (BPES). BPES ensures increased/ongoing transparency and enhanced fiscal oversight over all OMH contracting, purchasing, and procurement activities, and maximizes OMH's purchasing power. Duties include, but are not limited to the following:

* Stamping, distributing, scanning all mail received, both paper and electronic, and sorting by the facility.

* Completing transmittal sheets, and documenting purchase orders for the receiving of goods and/or services.

* Filing and creating contract numbers.

* Processing purchase requisitions, purchase orders, and purchase order change notices.

* Monitoring shared mailboxes to ensure all items are addressed timely.

Minimum Qualifications Non-competitive HELPS minimum qualifications:
There are no education or experience requirements for Office Assistant 1.

Transfer Opportunity:
Candidates must have permanent status as an Office Assistant 1, Grade 6, and be eligible for lateral transfer, OR be eligible for transfer via 70.1 of the Civil Service Law.

55 b/c Opportunity:
Candidates must meet the eligibility requirements of the Governor's Program to Hire Individuals and Veterans with Disabilities as described in Civil Service Law § 55b/c. Individuals certified eligible for the 55b/c program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55b/c of the Civil Service Law will also be considered. Please provide a copy of your current letter of eligibility with your response.

Information about this program can be found here: https://(Use the "Apply for this Job" box below)./

Additional Comments This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

The Consolidated Business Office is conveniently located in independent offices on the grounds of the Capital District PC at 75 New Scotland Avenue, Albany, New York. Guaranteed covered parking with exclusive employee entrance to office areas is available for $5/month.

Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with…