Office Assistant ; NY HELPS

Position: Office Assistant 2 (NY HELPS)
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Review Vacancy

Date Posted 01/08/26

Applications Due
01/22/26

Vacancy ID206842

* Basics

* Schedule

* Location

* Job Specifics

* How to Apply

NY HELPYes

Agency Attorney General, Office of the

Title Office Assistant 2 (NY HELPS)

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade
09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary Range From $42641 to $52413 Annually

Employment Type

Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Office of the New York State Attorney General - Civil Recoveries Bureau

The Capitol

City Albany

StateNY

Zip Code
12224

Duties Description
• Assemble and prepare Statement for Judgment and Intent to Enter Default Judgment packages for filing at the County Clerk's office.

* Filing documents with the Albany County Clerk's Office along with Electronic Filing of Documents with the County Clerk.

* Tracking of documents sent to the County Clerk's office for filing.

* Saving and printing Filed Documents through the County Clerk Website.

* Ordering, Collating and Processing Notice of Entry documents.

* Reviewing, Processing and Electronic Filing of Stipulations of Settlement

* Processing Affidavits of Additional Mailing. Getting them Notarized and hand delivering them to the Post Office to be mailed daily.

* Learn the various tasks of the Operations Unit and provide back-up when necessary.

* Maintain a solid working knowledge of Microsoft Word and Access and learn to operate the OAG's proprietary databases.

* Operate and maintain office machines such as photocopiers, adding machines, calculators, printers, and the Pitney Bowes mail machine.

* Perform other duties as assigned.

Minimum Qualifications NY HELPS:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE

QUALIFICATIONS:

* Office Assistant 2 (CSEA SG 9, current starting salary $42,641, job rate $52,413):
One year of clerical experience

OTHER WAYS TO QUALIFY:

Reachable on the Department of Civil Service Eligible list for Office Assistant 2.

OR

Eligible for a lateral transfer or eligible for transfer under 70.1 of the Civil Service Law by having one year of permanent competitive service in an appropriate title. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website.

Employees appointed via the NY HELPS program are restricted for promotional appointment until their

position is covered-in to the competitive class by the New York State Civil Service Commission (CSC), or

they otherwise obtain permanent competitive status. The CSC has recently covered-in employees who

were appointed via NY HELPS on a permanent or contingent permanent basis between June 26, 2024

and June 11, 2025. Notification to employees regarding a change in their status is forthcoming. You may

wish to apply if you received a permanent NY HELPS appointment to a qualifying title within these

time frames and are interested in this opportunity. Your eligibility for promotion will be reviewed by Human

Resources. Employees with a permanent NY HELPS appointment occurring effective 6/12/25 or later will

be addressed with a subsequent cover-in.

Additional Comments HOURS

The agency's hours of operation are Monday through Friday, between 8:30 a.m. and 5:00 p.m. (37.5 hours/week). Scheduling determinations depend on the needs of each Bureau and will be communicated during interviews.

ADDITIONAL COMMENTS

For new State employees appointed to graded positions, the annual salary is the…