Facilities Clerk

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Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, offers an exciting opportunity for a Facilities Clerk located in our Albany office. We provide competitive compensation, an excellent benefits package, and an innovative collaborative environment.

Job Location: Albany office. This role is based on an in‑office basis with regular in‑office presence required for day‑to‑day operations, team meetings, and training.

Position Summary
The Facilities Clerk will support front‑of‑house, office services and facilities functions by performing a variety of maintenance and administrative tasks. Hours are 8:00 am to 4:00 pm, Monday through Friday. Candidates should also be flexible to work overtime as needed. This role reports to the Business Director of the Albany office.

• Supports day‑to‑day facilities operations and general maintenance.
• Conducts daily inspections to identify and address issues, ensuring a clean and safe work environment.
• Coordinates and schedules equipment and building repairs, installations, and maintenance work with vendors under the direction of the Business Director.
• Responds to and processes building requests for services such as freight elevator, building engineering, climate control, etc.
• Performs minor fixes, repairs, cleaning and routine maintenance (touch‑up paint, spot cleaning carpets, cleaning glass, cleaning refrigerators, etc.).
• Assists with the appearance of office, including walking around compiling checklists for maintenance issues and placing maintenance requests, coordinating with outside vendors and building management.
• Maintains common areas such as hallways, restrooms and kitchens by cleaning spills, removing trash, and replenishing supplies.
• Assists with coordination of office activities and events, including executing the set‑up plan in a timely manner and ensuring breakdowns are completed on schedule with spaces returned to their normal state.
• Manages supply deliveries and caterers coming to the office.
  
  Inventory, stock, organize and clean supply rooms, conference rooms and pantries ensuring all spaces are ready for continual use.
  
  Provides receptionist support as needed.
  
  Assists with moving and rearranging furniture as needed.
  
  Performs other general administrative duties as assigned. Qualifications Skills & Competencies
  • Excellent organizational skills, attention to detail and strong client service skills.
  • Excellent communication skills and ability to work well under pressure.
  • Ability to multi‑task and set priorities while meeting deadlines in a fast‑paced environment.
  • Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team.
  • Computer skills with the ability to learn new software applications quickly.
  • Requires manual dexterity and physical mobility, including the ability to move frequently as needed.
  • Can perform physical activities that require considerable use of whole body, such as climbing, carrying, bending, lifting, pulling, pushing, balancing, stooping, overhead reaching; handling of heavy objects (minimum 50 lbs.), walking and standing long periods of time.
  • Self‑starter who can work well under minimal supervision and take a proactive, team‑oriented approach.
  • Position requires the ability to work full‑time with flexibility for overtime as necessary.
  Education & Prior Experience
  • High School Diploma or equivalent preferred.
  • Minimum of 3‑5 years prior office services and facilities/operations support experience, preferably in a law firm.
  Technology
  • Proficiency with Windows‑based software and Microsoft Word, Excel and Outlook required.

  Expected Pay Range: $24.73 to $27.47 per hour. Salary will be determined based upon education, experience, job‑related factors permitted by law, internal equity, and market data, including geographic pay differentials.

  Full‑time employees may be eligible for discretionary bonus, health insurance (with optional HSA), short‑term disability, long‑term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include accident, life, disability, long‑term care, critical illness, cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

  GT is an EEO employer with an inclusive workplace committed to merit‑based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non‑discrimination on any protected basis.

  Seniority level
  • Mid‑Senior level
  Employment type
  • Full‑time
  Job function
  • Management and Manufacturing
  Industries
  • Law Practice