Office Assistant ; NY HELPS

Position: Office Assistant 1 (NY HELPS)- Vacancy ID#204611
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Review Vacancy

Date Posted 12/10/25

Applications Due
04/17/26

Vacancy ID204611

* Basics

* Schedule

* Location

* Job Specifics

* How to Apply

NY HELPYes

Agency State, Department of

Title Office Assistant 1 (NY HELPS)- Vacancy

Occupational Category Other Professional Careers

Salary Grade
06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary Range From $36232 to $44828 Annually

Employment Type

Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 99 Washington Ave

City Albany

StateNY

Zip Code
12231

Duties Description The Office Assistant 1 duties in the Division of Corporations will include but are not limited to the following:

* Uses Oracle Processing System to record payment information, document information, and review, accept or reject and scan Unified Commercial Code (UCC) documents.

* Perform data entry of summons documents into the Cenuity system.

* Perform reconciliation of fees retained by printing the Operator Daily Revenue Report and reviewing this report for payment type and accuracy. If any discrepancies are found, take the appropriate steps to correct these problems prior to sending the Revenue Report to the Revenue Unit.

* Uses the Oracle Processing System to process, scan, validate, and record UCC documents and search requests.

* Accurately enter information provided on various Summons, submitted to the Division of Corporations for filing, into the Cenuity system.

* Process Work Orders containing information provided on various Summons, submitted to the Division of Corporations, emphasizing accuracy.

* Prepare records for transport to the records center for retention.

* Provide assistance to various parties at the Customer Service Desk.

Minimum Qualifications COMPETITIVE

MINIMUM QUALIFICATIONS:

Permanent service in this title or one year of permanent competitive or 55-B/C service in a title SG-6 or higher and otherwise eligible for transfer under Civil Service Law.

A list of titles approved for transfer is available through Civil Service GOT-IT at (Use the "Apply for this Job" box below)..

55 B/C Appointment:

This position is eligible for 55B/C designation and candidates with 55B/C eligibility are encouraged to apply. Candidates must meet any open competitive minimum qualifications and must submit their current 55B/C eligibility letter along with their application.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

NY HELPS

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE

MINIMUM…