Staff Accountant - Finance & Administration

Overview

Location: Albany, NY Category: Professional Posted On: Wed Jan 21 2026

The Staff Accountant provides support to the Senior Accountant and Director in managing various accounting and auditing functions consistent with GASB accounting standards. This role assists with accurately tracking and reconciling all dollars billed, collected, and refunded within the university. Responsibilities include helping to monitor funds deposited into campus funds and supporting the processing of revenue billed and collected by the Student Accounts Office.

• Journal Entries and General Ledger
  
  Activities:
  
  Prepare and post General Ledger and standard journal entries flowing to the ending trial balance, ensuring compliance with accounting standards.
• Journal Transfers:
  Prepare and submit inter-agency and intra-agency journal transfers to the Office of the State Comptroller/University Controller, ensuring correct coding and backup.
• Journal Vouchers:
  Prepare and process journal vouchers, verifying eligibility and proper documentation.
• Account Reconciliations:
  Daily, bi-weekly, monthly, and quarterly account reconciliations including disbursements and receipts, accounts receivable, affiliated organization transactions and due-to/due-from, revenue summaries, outstanding checks, and IFR daily collections.
• Revenue Distributions:
  Prepare and process revenue distributions and transfers.
• Account Monitoring:
  Monitor, adjust, and report on activity in multiple accounts including collection fund, suspense accounts, TAP and Federal Aid receipts, and holding account.
• Cash Processing:
  Post cash sheets, check register, manual checks, refunds, and daily receivables batch file.
• Financial Reporting:
  Assist in preparation of quarterly SUNY reporting, including various adjusting entries, breaking out receivables held at campus from collection agencies, and uploading ending trial balance, ensuring accuracy in statewide reporting.
• Bank Reconciliation:
  Prepare the Bank Balance Report, summarizing daily and monthly bank activity and reconciling it to internal accounting records.
• Revenue Reporting:
  Assist department leadership with monthly revenue reporting, compiling data, verifying documentation, and preparing reconciliations.
• Campus Financial Reporting Package:
  Assist senior accountants with the Campus Financial Reporting Package.
• Revenue Distribution and Transfer Reports:
  Prepare bi-weekly revenue distribution reports and transfer reports, ensuring all revenue is allocated to the correct accounts, and confirming accuracy.
• Audits:
  Assist senior accountants with internal and external audits to gather documentation, respond to requests, and verify accuracy of supporting records.
• Supervision:
  Supervise Office Assistant II and provide guidance, support, and performance feedback to ensure goals and university mission alignment.
• Other duties:
  Perform other reasonable duties as assigned.

• Reports to Senior Accountant
• Supervises the Office Assistant II

• Strong organizational skills with the ability to adapt to changing priorities and meet tight deadlines.
• Ability to communicate effectively and professionally with diverse stakeholders.
• Comprehensive understanding of general ledger accounting.

• Associates in accounting or related business degree from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
• At least 1 year relevant experience in a business office.
• Advanced Excel skills.
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role.

• 3 to 5 years of experience in an accounting office, preferably with SUNY or State/Government setting.
• Bachelors degree in Accounting or related business field from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.

• Typical office environment
• Standard business hours

Professional Rank and Salary Grade:
Senior Staff Assistant, SL3, $57,151 - $60,000.

Special

Note:

Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements.
Additionally, please note that UAlbany is not an E-Verify employer.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University s crime statistics for the past three years; and disclosures regarding the University s current campus security policies.

The University at Albany s Annual Security…