Accounting Clerk

About Us:

For over 30 years, Carver Companies has been a leading provider of construction materials, marine transportation and infrastructure services across the East Coast. With operations in New York, South Carolina, and Canada, our fundamental belief has been to provide unparalleled service to all while maintaining our values of honesty and integrity both on land and sea.

About the Role:

The Accounting Clerk is responsible for performing accounting and clerical tasks related to the accurate and timely processing of vendor invoices, employee reimbursements, and customer payment application. This position ensures compliance with internal controls, resolves discrepancies with vendors, resolves discrepancies with vendors, customers and contributes to accurate financial reporting through proper classification and documentation.

Essential Duties and Responsibilities:

* Review, verify, and process vendor invoices, purchase orders, and payment requests in accordance with company policies and contractual terms.

* Match invoices with purchase orders and receiving documents and investigate discrepancies as needed.

* Schedule and prepare payments via check, ACH, wire transfer, or credit card based on payment terms.

* Maintain vendor records, including contact information, tax documents (e.g., W-9 forms), and banking details.

* Reconcile vendor statements and resolve billing or payment issues promptly.

* Process employee expense reports and ensure compliance with company reimbursement policies.

* Assist with month-end closing tasks, including accruals, account reconciliations, and audit support.

* Maintain accurate records of accounts payable transactions and filing systems (electronic and/or physical).

* Communicate with internal departments and vendors to resolve invoice or payment issues.

* Monitor accounts payable aging and maintain positive relationships with vendors.

* Ensure compliance with applicable tax and regulatory requirements related to payments and reporting (e.g., 1099 filings).

* Deposit payment and apply to customer invoices.

* Communicate with internal departments (e.g., sales, operations) to resolve customer issues and ensure account accuracy.

* Support the organization's cash flow objectives and ensures compliance with relevant policies and procedures.

Required Qualifications:

* Associate's degree in Accounting, Finance, or related field; or equivalent combination of education and experience.

* Minimum of two years of accounts payable or general accounting experience.

* Proficiency in Microsoft Excel and accounting or ERP systems.

* Strong organizational skills and attention to detail.

* Ability to work independently, manage time effectively, and meet deadlines.

* Effective communication skills for vendor and internal collaboration.

Preferred Qualifications:

* Experience with ERP platforms such as Net Suite, SAP, Quick Books, Sage, or similar systems.

* Familiarity with three-way match process and purchasing systems.

Physical Requirements:

* Ability to perform occasional physical counts of assets, including lifting and moving items up to 25 lbs.

* Ability to sit at a computer for extended periods of time

Work Environment

* Work is performed onsite in a professional office setting with moderate noise levels and controlled temperatures.

* Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

* Standard business hours with extended hours as needed

Additional Requirements:

* Must be authorized to work in the United States

* Employment in this role may be contingent upon the successful completion of certain pre-employment requirements, which could include a background check, drug screen, or driving record review, depending on the position

* Strong attention to detail, organizational skills, and accuracy

What we offer:

* Competitive Pay

* Paid Time Off

* Comprehensive Medical, Dental and Vision Insurance

* Additional Coverage Through AFLAC

* Company Paid Holidays

* 401(k) with an 8% Match

* Short Term, Long Term Disability

* Group Life Insurance

* Employee Assistance Fund

* Emergency Service Worker bonus

* Employee Referral Bonus

* 15% Carhart Discount for all employees-NY only

Employee and Compliance Information:

Carver Companies is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, disability, age, sexual orientation, gender identity, or any other protected status under federal, state, or local laws.

Disclaimer:

This job description is intended to describe the general nature and level of work performed. It is not an exhaustive list of all duties, responsibilities, and qualifications required of employees assigned to this position.