Accounting & Operations Manager

Accounting & Operations Manager
Albany, NY
$90,000–$95,000

Overview
This role oversees accounting, payroll, HR support, and office administration for a small, growing R&D facility in Albany, NY. Reporting directly to a senior executive, this position is ideal for a hands-on professional who enjoys wearing multiple hats in a startup environment.

Accounting & Finance (70%)

• Manage accounts payable and receivable, including invoicing, collections, and vendor payments

• Prepare financial statements, management reports, and cash flow analysis

• Process weekly payroll and maintain employee records (ADP)

• Track and analyze R&D expenses to support tax credit eligibility and compliance

• Coordinate with internal teams and support audits related to financial reporting and R&D tax credits

Office Administration & Support (30%)

• Provide administrative support to executives and staff

• Manage office operations, supplies, inventory tracking, and purchase orders

• Act as liaison with building management and oversee facilities-related needs

• Maintain organized records, reports, and invoices

• Support day-to-day office and operational activities

• Bachelor’s degree in a business-related field, or Associate’s degree with 5+ years of relevant experience

• 3–5 years of accounting experience required

• Experience with facilities or office management preferred

• Exposure to a Japanese business environment is a plus

• Working knowledge of GAAP and general ledger accounting

• Experience with AP/AR, reconciliations, inventory, and payroll processes

• Familiarity with payroll systems; ADP preferred

• Strong Excel and MS Office skills

• Excellent organizational, communication, and time-management skills

• Ability to work independently in a fast-paced, collaborative environment